Executive Assistant

Executive Assistant

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MITRE's Center for Securing the Homeland (CSH) is seeking an experienced Executive Assistant to support the Vice President. This role is responsible for the efficient and proactive management of all operational and administrative functions for the CSH Office, while upholding the highest professional standards. As part of the Public Sector team, the Executive Assistant will regularly collaborate on SVP and VP calendar management, events, sector priorities, and other activities that support Public Sector objectives and corporate goals. The ideal candidate has, within the last two years, provided executive-level administrative support to senior leaders in a large organization.

This position is onsite full-time in McLean, VA. Candidate must be local to the Washington, D.C. metropolitan area.

Roles & Responsibilities:

In this dynamic, fast-moving role, your key responsibilities will include:

• Managing the VP's daily schedule, anticipating goals and requirements, and the ability to prioritize and swiftly execute a high volume of internal/external requests, scheduling, meeting coordination, and office collaboration.
• Engaging with the CSH VP and responding quickly and efficiently to rapidly changing requests and anticipating needs of the CSH office in alignment with the VP's identified priorities and corporate goals.
• Preparing and processing expense reports promptly on behalf of the CSH VP and CSH office.
• Working independently exercising awareness of important assignments prioritizing adhoc requests from team members.
• Serving as a liaison between senior executives and high-level sponsors, stakeholders, and others having vested interest in Agency programs/portfolios and operations, including but not limited to the Project Management Office (PMO) staff of DHS S&T.
• Engaging with Board Members, external partners, and senior executives from government, commercial industry, and academia, coordinating all aspects of sponsored events and internal/external office visits.
• Event planning, coordinating, and supporting meetings, presentations, and employee engagement events hosted by the CSH Office.
• Maintaining security of highly sensitive and confidential information.
• Contributing to a collaborative atmosphere among the Executive Admin team at the McLean and Bedford campuses, serving as a valuable and dependable colleague where roles may temporarily be covered for each other in case of vacation, illness, etc.
• Coordinating with Executive Admin team to support Executive Leadership Staff meetings, Officer Meetings, and ad hoc meetings which includes the shared responsibilities of securing VTC rooms; coordinating agendas; gathering, delivering, and posting read-ahead materials, taking notes, and identifying post-meeting action items.
• Oversee and strategically manage the center calendar and Teams channel, ensuring both are structured, effectively prioritized, and aligned with key business objectives, leadership commitments, and stakeholder communications.
• Manage and execute Workday actions on behalf of the VP, including approvals, workflow follow-ups, and system updates to ensure timely and accurate processing.

Basic Qualifications:

• Typically requires a Bachelor's degree and a minimum of 2 years of related experience; or an advanced degree with relevant experience who can immediately contribute at this job step; or equivalent combination of related education and work experience.
• Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).
• Expert-level proficiency in Microsoft Outlook, including complex calendar management, meeting coordination, and inbox management.
• Demonstrated ability to independently use and troubleshoot current mobile, desktop, and virtual meeting technologies (e.g., Apple devices such as iPhone, Mac, iPad; Microsoft Teams; Zoom; VTC systems).
• Ability to work on-site in McLean, VA, Monday–Friday, with flexibility to provide occasional off-hours support.

Preferred Qualifications:

• Experience with expense management software (e.g., Concur).
• Experience with Workday or similar HR/enterprise systems.
• Prior experience supporting C-suite or senior executives in a fast-paced environment.
• 5 + years of experience supporting C Suite level executives
• Demonstrated poise, professionalism, tact, and discretion when working under time pressure with highly sensitive information and a wide range of stakeholders (corporate executives, government officials, customers, employees, and support personnel).
• Exceptional interpersonal, written, and verbal communication skills.
• Proven ability to collaborate effectively and build strong working relationships across teams and levels.
• Strong independent judgment, accuracy, and meticulous attention to detail, with consistent follow-through on a broad range of administrative tasks.
• Strong self-organization and time management skills, with a high degree of initiative and the ability to prioritize competing demands.
• Exceptional organizational skills and a project-management mindset toward managing office responsibilities and recurring processes.
• High-energy self-starter who operates effectively in evolving situations with limited information.
• Exercises sound judgment to move work forward autonomously when explicit guidance is not provided.

Salary compensation range and midpoint: $88,000 - $110,000 - $132,000 Annual

Commitment to Non-Discrimination: All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local or international law.

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