Executive Assistant

Beacon Hill

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A highly regarded and fast-growing real estate firm is seeking an experienced Executive Assistant to support two senior leaders in a dynamic, fast-paced environment. This role requires a proactive professional who thrives on organization, anticipates needs, and operates with a high level of discretion. This is a fantastic opportunity to partner closely with executive leadership and play a critical role in keeping operations running smoothly.
Key Responsibilities

Manage complex calendars and scheduling for multiple senior executives
Prepare daily briefing materials and ensure executives are aligned on priorities
Coordinate domestic and international travel arrangements, including detailed itineraries
Serve as a primary point of contact and gatekeeper, liaising with internal teams and external stakeholders
Organize and coordinate meetings, including conference room logistics and materials
Assist with expense reporting and tracking reimbursements
Maintain organized files, records, and contact databases
Support ad hoc projects and presentations using Microsoft Office tools
Draft and edit correspondence on behalf of leadership
Qualifications
- 4+ years of executive assistant experience supporting senior leadership
- Strong written and verbal communication skills
- High level of professionalism and ability to interact across all levels of an organization
- Exceptional attention to detail and organizational skills
- Ability to multitask, reprioritize, and thrive in a fast-paced environment
- Demonstrated discretion when handling confidential information
- Bachelor's degree preferred
  
  A1477274CHI-AP_1791395588
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Vacancy posted 5 days ago

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