STUDENT SCHOOL RECORDS SUPERVISOR

Job Summary: Directs, implements, and supervises all aspects and functions of student records and accountability in accordance with government and management directives, while providing quality services to students. Directly supervises records clerks.

Duties:

• Serves as the gatekeeper of all applicant files, monitoring the input of students 'records and credentials, and supervising/evaluating personnel under his/her management regarding performance, disciplinary actions, and promotions.
• Ensures the updated status of all pending arrivals in CIS to inform OA and center management.
• Schedules sufficient arrivals to achieve and maintain contracted design capacity (On-Board Strength) through collaboration with OA contractors in geographic assignment plan (GAP).
• Ensures morning accountability checks are received, certified, and daily morning reports are made available to all department in a timely manner and collaborates with counselors in returning absent (without permission) students back to the Center.
• Develops and distributes various reports such as the morning report, OMS projections, pending arrivals, projected separations, and other reports, as requested by management.
• Coordinates commercial transportation needs of students in compliance with the PRH and Department of Labor Manual Series - DLMS 7 - Travel Management.
• Establish and implement a system to provide clothing allowances for students in the amounts indicated and according to the time schedule shown in the PRH. Records shall include a signed receipt for all clothing allowances issued to the student.
• Establish and implement a uniform system for issuing student personal allowances and transition allowances earned through participation and achievement.
• Implement safeguards to assure that personal information about individual students is secure, in accordance with the Student Rights to Privacy and Disclosure of Information.
• Participates in staff training and performs other duties as assigned, within the employee's capabilities.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions. Strong management and leadership skills required.


Experience: One-year supervisory experience required, and knowledge of Microsoft applications required.

Education: High School Diploma or GED, Bachelors' Degree preferred.

Certificates, Licenses, Registrations: Valid State Drivers' License.


Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, and walk; to reach with hands and arms and talk and listen. The employee is occasionally required to sit; to use hands to finger, handle, or feel; to taste and to smell. The employee must be able to lift and/or move up to 25 pounds occasionally. Specific vision capabilities required by this job include close vision, distance vision, and peripheral vision.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level can vary from moderate to loud.

This job description is not intended to be all-inclusive. Therefore, the employee may be requested to perform other reasonable