Secretary of Advanced Academics and College and Career Readiness (CCR)

Secretary of Advanced Academics & College and Career Readiness (CCR) Exemption Status: Nonexempt Reports to: Director of Secondary Curr. Instr. & Assessment Date Revised: 11/04/2021 Dept./School: Splendora High School Salary Min $16.75 Hrly Mid $20.18 Hrly 202 Contract Days Primary Purpose Under moderate supervision, organize and manage the routine work activities for the Early College Program, Advanced Academics (Pre-AP/AP/DC) and College and Career preparedness and provide clerical support to the Director and other staff members. Qualifications Education/Certification: High school diploma or GED Special Knowledge/Skills: Proficient skills in keyboarding, data entry, word processing, and file maintenance. Ability to use software to develop spreadsheets and databases and do word processing. Ability to prioritize workflow to address the multiple needs of the supervisor or the department. Ability to multi-task numerous complex administrative activities. Basic math skills. Effective communication and interpersonal skills. Experience: 3 years secretarial or clerk experience Major Responsibilities and Duties Records, Reports, and Correspondence Prepare correspondence, forms, reports, manuals, and presentations for the Director and other department staff members. Compile, maintain, and file all reports, records, and other documents as required. Maintain complete and accurate student records including, but not limited to, the following: Exceptional Admission forms TSIA2 scores School issued laptops College textbooks Lone Star College - Kingwood transcripts College and Career Readiness tracking spreadsheets Accounting Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations. Order and maintain inventory of office supplies and program equipment. Distribute and collect laptops for dual credit students. Distribute dual credit textbooks via hard copy or access code purchase. Other Answer and respond to incoming calls, take reliable messages, and route to appropriate staff. Maintain a schedule of appointments and make travel arrangements for department staff. Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment. Maintain confidentiality of information. Other duties as assigned. Supervisory Responsibilities None. Mental Demands/Physical Demands/Environmental Factors Tools/Equipment Used: Standard office equipment including personal computer and peripherals. Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting. Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching. Lifting: Occasional light lifting and carrying (less than 15 pounds). Environment: May work prolonged or irregular hours; occasional district wide travel. Mental Demands: Work with frequent interruptions; maintain emotional control under stress. This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. #J-18808-Ljbffr Splendora-Independent-School-District