Accounts Payable Lead
Partners Personnel
Accounts Payable (AP) Specialist
The Accounts Payable Specialist is responsible for processing vendor invoices, verifying accuracy and approvals, preparing payments, and maintaining accurate AP records. This role supports month-end close activities, resolves vendor issues, and ensures compliance with company policies.
Key Responsibilities
- Process high-volume vendor invoices (PO and non-PO) accurately and timely
- Match invoices to purchase orders/receipts (2-way/3-way matching) and resolve discrepancies
- Route invoices for proper coding and approval; ensure adherence to approval workflow
- Prepare and process weekly/biweekly payment runs (ACH, check, wire)
- Maintain vendor master data (W-9s, tax documentation, banking updates) and ensure compliance
- Respond to vendor inquiries; research and resolve invoice/payment issues
- Reconcile vendor statements and resolve outstanding balances
- Assist with month-end close (accruals, AP aging, GL reconciliations as needed)
- Support audits by providing documentation and answering AP-related questions
- Collaborate with Purchasing, Receiving, Operations, and Accounting to resolve issues
- Maintain organized digital and/or physical filing in accordance with retention policies
Required Qualifications
- 1–3+ years of accounts payable or accounting support experience (high-volume preferred)
- Knowledge of invoice processing, GL coding, and basic accounting principles
- Proficiency with Excel (filters, VLOOKUP/XLOOKUP, pivot tables a plus)
- Experience with an ERP/accounting system (examples: Oracle, SAP, NetSuite, Dynamics, QuickBooks, Sage)
- Strong attention to detail, accuracy, and ability to meet deadlines
- Professional communication skills and customer-service mindset (vendor support)
Preferred Qualifications
- Associate's or Bachelor's degree in Accounting, Finance, or related field
- Experience with expense reporting tools (e.g., Concur)
- Construction/manufacturing/warehouse AP experience (if applicable)
- Multi-entity or multi-location AP experience
Vacancy posted 5 days ago
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