Household Manager & Family Assistant (with Administrative & Organizational Support)

Job Title: Household Manager & Family Assistant (with Administrative & Organizational Support)
Location: New York, NY 10013
Employment Type: Part-time (10-12 hours/week, 2-3 days per week)
Schedule: Monday/Tuesday & Friday, 12:00 PM - 5:00 PM, with some flexibility for travel prep and occasional extended hours.
Compensation: $40-45/hour
Start Date: ASAP

Requirements

• Maintain a smoke-free environment.
• Reliable transportation (valid driver's license and ability to use family vehicle preferred).
• CPR and First Aid certification or willingness to obtain.
• General vaccinations

About Our Family

We are a busy, professional family with two young children. Our household is always full of energy, with daily tasks and ever-changing schedules. We need someone who can help streamline and manage the flow of activities, keep us organized, and stay on top of things with a proactive approach. While we have childcare support at home, we are looking for a team player who can seamlessly step in to manage logistics, schedules, and all the details that keep our home running smoothly.

We value clear communication, reliability, and a high level of organization. Our ideal candidate is someone who can proactively handle multiple tasks at once while maintaining a calm and collected approach. If you're the type of person who enjoys making systems more efficient, planning ahead, and taking initiative, we'd love to meet you.

Who You Are / What We're Looking For

You are a proactive, thoughtful, and highly organized person who can act as the “push notification” for the family, always keeping us on track and ahead of the game. You anticipate what's coming up, whether it's an important appointment, a household supply running low, or a trip we need to get the car packed for. You don't wait for things to be asked of you; instead, you take ownership of tasks and communicate them clearly so that everything stays efficient and on schedule.

You're someone who thrives on routine and organization, and the idea of doing a daily reset and tidying up the house; making sure everything is in its place, ready for the next day, is second nature to you. Whether it's clearing high-traffic areas or organizing spaces, you ensure everything feels fresh and organized every day.

You thrive in a team environment and can juggle multiple responsibilities while keeping everything organized. Whether it's coordinating the family calendar, managing errands, or helping with small projects around the house, you are always one step ahead. You're reliable and can handle unexpected changes with ease. Above all, you take pride in helping things run seamlessly, ensuring that everyone in the household has what they need when they need it. You're a true team player who enjoys supporting a busy family, handling the day-to-day details that make life easier for everyone.

Key Responsibilities

Household Management & Organization

• Create and maintain household organization systems
• Daily resets and prep home for cleaners
• Light tidying (surfaces, vacuum high-traffic areas, occasional dishes)
• Packing/unpacking for travel (including car)
• Seasonal swaps (clothing, décor, bedding)
• Prepare and coordinate donation & resale drop-offs
• Event/holiday/travel/guest prep
• Indoor plant care
• Change batteries, light bulbs, etc.

Administrative & Personal Assistant Support

• Calendar management (including household schedules)
• Comfort making calls and sending emails on behalf of family to coordinate as-needed administrative tasks
• Managing family forms/paperwork, including:
  • Getting forms from doctor for school, camp, and other activities
  • Submitting insurance reimbursement paperwork
• Receipt/budget tracking for expenses incurred as house manager
• Event and appointment coordination
• Travel planning and logistics
• Assist with payroll

Inventory & Errands

• Restock pantry/fridge/household supplies
• Manage running household supply lists
• Manage household orders and subscriptions (Amazon/Instacart)
• Grocery shopping as needed
• Returns, dry cleaning, gift shopping
• Mail and package handling
• Breakdown boxes

Special Projects

• Organizational projects (toys, gear, closets, pantry)
• Refresh entry, keeping dining table and countertops clear
• Ensure cleaners conduct occasional deep cleans (fridge, oven, baseboards)
• Clean humidifiers/air purifiers

Vehicle Management

• Schedule maintenance
• Fueling/cleaning/organizing vehicles
• Track registration/insurance

Vendor Oversight

• Oversee cleaners/contractors/handymen
• Research/coordinate repairs and quotes

Family Support & Child Assistance

• Pick-ups/drop-offs
• Light supervision / back-up childcare
• Kid-related errands

How to Apply

Please submit a short intro letter, your updated resume, and 3 professional references with contact information. 

This role requires a background check.

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