Office Administrative Assistant

Job Description

Job Description

Job Overview

We are seeking an Office Administrative Assistant to become part of our team! This person will directly support the Managers/Designers by relieving them of administrative duties. In doing so, they will help achieve the company's organizational and sales goals, ensuring that clients' needs are met and projects are delivered with minimal errors and on time.

Responsibilities and Duties

• Assist the sales managers in calculating project costs and creating sales contracts/change orders for pool construction and maintenance.
• Obtain and maintain City Code and setback information
• Communicate project updates to clients
• Coordinate pre-construction project activities with vendors and sub-contractors
• Work together with internal departments (Drafting, Permitting, Construction)
• Meet with clients to finalize Color Selections
• Maintain and schedule 1 schedule
• Assist the manager with customer accounts, updating records with orders, service schedules, and payments.
• Maintain organized and well-presented displays of pool products in the showroom or sales area.
• Attend morning meetings with the sales manager to discuss tasks, projects, and issues. Be able to delegate responsibilities based on the owner's instructions.

Qualifications

• Bachelor’s degree preferred but not required.
• Prior Construction experience is not required.
• An optimistic outlook, willing to learn, teachable with integrity.
• Disciplined and detail-oriented but customer service is driven. Caring about people – our internal Team and our external clients and vendors need to be what drives you.
• Critical thinker. The skill of offering creative solutions to meet deadlines.
• Capacity to thrive in a fast-paced/high-pressure construction environment.
• Proficient with Outlook 365, Microsoft Office (Word, Excel, PowerPoint)
• Familiarity with previous CRM Systems.
• Capability to assign priority and manage multiple projects at a time.
• Bilingual preferred but not required.

\nCompany Description

Van Kirk and Sons, Inc. is South Florida's leader in both residential and commercial pools and spa construction. Our team also does extensive remodeling and repairs to existing pools as well as new pools/ spas/ outdoor kitchens. Van Kirk and Sons Pools and Spas are an award winning, family owned and operated company. Founded in 1975, we pride ourselves in our innovative and dedicated team that makes the custom pool and spa dreams of our clientele come true.
As we continue to grow, we are seeking an experienced and motivated individuals to join our team in Deerfield Beach, Florida. This is an opportunity to join a stable, well-established and award-winning company with an outstanding reputation of success.

Company Description

Van Kirk and Sons, Inc. is South Florida's leader in both residential and commercial pools and spa construction. Our team also does extensive remodeling and repairs to existing pools as well as new pools/ spas/ outdoor kitchens. Van Kirk and Sons Pools and Spas are an award winning, family owned and operated company. Founded in 1975, we pride ourselves in our innovative and dedicated team that makes the custom pool and spa dreams of our clientele come true. \r\n As we continue to grow, we are seeking an experienced and motivated individuals to join our team in Deerfield Beach, Florida. This is an opportunity to join a stable, well-established and award-winning company with an outstanding reputation of success.