Administrative Assistant

Associate Financial Representative

Overall Function

The Associate Financial Representative (AFR) specializes in client service and supporting the financial representative as he/she focuses on building his/her practice and client relationships. An AFR also ensures the continuation of an efficient, effective and organized office. This individual is a liaison between the network office and home office as well as the financial representative and clients. Specific responsibilities may include but are not be limited to:

Support

• Handle case notes, process correspondence and maintain client case files.
• File new statements, account forms and other insurance/investment-related materials
• Maintain financial representative’s calendar and schedule follow-up appointments.
• Answer and direct telephone calls as appropriate
• Process client/prospect reservations for marketing events such as seminars and assist in the preparation of seminar materials and event mailings
• Maintain supplies of current insurance/ investment-related marketing materials
• Input data, print proposals and gather information at direction of financial representative in preparation for client/prospect meeting
• Contact clients to set up follow-up meetings with representative
• Contact clients to confirm receipt of forms or request return of completed form and maintain current client information
• Monitor Daily Status Report (DSR) and expedite any additional underwriting requirements
• Communicate with home office, NMIS and fund families to supply or obtain information
• Prepare/print letters of instruction for client signature
• Prepare policies for delivery
• Maintain check logs
• Send client birthday cards and schedule birthday/age change appointments for representative
• Generate lead letters and implement marketing programs

Client Service Support | Non-Securities PRODUCTS

• Participate with the support of employing financial representative in various activities of the sales cycle for non-securities products
• Develop and execute cross-selling plans for non-securities products
• Contact clients, prospects and centers of influence for appointments and referrals to generate interest in non-securities related products
• Meet with clients to complete non-securities insurance related applications
• Initiate and perform sales of non-variable Additional Purchase Benefit (APB) and term conversions
• Actively participate in conservation of existing non-securities business
• Review insurance applications, conversions and policy changes for completeness and accuracy
• Arrange medical, paramedical and any exams necessary for underwriting
• Provide current status and account values for non-securities related accounts
• Contact and advise clients regarding late payments and other non-securities sales and service related issues
• Consult with clients on impact of changes to non-securities related products
• Process incoming non-securities related insurance service requests from clients (address changes, bank change information, loan requests and ISA service inquiries)

Client Service Support | Variable Insurance/Annuity and Investments

• Gather information for registered representative’s meeting with clients/prospects (prospectuses, annual reports, Morningstar reports) and enter data into planning software (non-asset allocation components only)
• Prepare account summaries for variable and securities owners
• Print and distribute NMIS related forms to existing clients
• Review variable insurance/annuity applications, conversions and policy changes for completeness and accuracy and return to registered representative (RR) if missing information
• Review NMIS forms for completeness and return to RR if missing information
• Arrange medical, paramedical and any exams necessary for underwriting
• Monitor Items for Attention (IFA) and bring any action items to the RR’s attention
• Complete order tickets and new account forms based on information obtained by RR
• Identify need for switch letters and discuss with RR
• At RR’s direction, initiate fund/NMIS transfers, exchanges and redemption requests
• Receive and forward checks and related paperwork to the network and home office investment operation areas
• Work with network office, NMIS and fund families to resolve client account issues
• Provide account values and performance to clients at the direction of RR

Qualifications

• Health and Life licensed or gain licensing within 6 months of employment
• Financial Service or Insurance industry experience preferred
• Associate Agent Contract required
• Experience in administrative support or customer service, preferably in the financial services and/or insurance industry
• Excellent oral and written communication skills
• Familiarity with Microsoft applications and data entry and information retrieval software
• Demonstrated organizational and time management skills and ability to multitask, set priorities and meet deadlines
• Strong attention to detail with the ability to work with a high degree of accuracy
• Ability to proactively identify what needs to be accomplished and take action as appropriate
• Has interest in learning on a continuous basis
• Ability to embrace change and work in a fast-paced environment
• Ability to work both independently and in a team
• Ability to maintain confidentiality

Ability to Relocate:

• Boca Raton, FL 33432: Relocate before starting work (Required)

Work Location: In office in Boca Raton, FL 33432