Senior Administrative Assistant

Executive Assistant

Handle confidential business, financial, personnel, personal, and family-related matters with the highest degree of discretion, sound judgment, and professionalism.

Provide professional administrative support for ownership and family-related needs as directed, including travel arrangements, reservations, event coordination, and other assigned tasks.

Coordinate internal and external meetings, including room reservations, virtual meeting setup, logistics, agendas, presentations, and supporting materials.

Serve as a professional point of contact for callers, visitors, vendors, business partners, internal departments, and other external contacts.

Draft, proofread, distribute, and manage routine correspondence, emails, reports, presentations, and other business communications.

Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, itineraries, dining reservations, aviation support, and related logistics.

Assist with planning and coordinating meetings, conferences, family events, and company-related functions, ensuring all details are organized and communicated accurately.

Maintain organized electronic and physical filing systems, records, and document retention activities.

Coordinate office supplies, equipment maintenance, invoices, expense reports, and other general administrative documentation as assigned.

Work closely with the Senior Executive Assistant and other administrative team members to ensure seamless support across the organization.

Provide backup administrative support and assist with additional duties and special projects as assigned.

Qualifications

Minimum of 5+ years of professional administrative support, preferably supporting senior leaders, executives, business owners, or family leadership teams.

Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

Excellent verbal and written communication skills, with strong customer service and interpersonal abilities.

Proven discretion, sound judgment, professionalism, and ability to maintain confidentiality.

Proficient with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.

Able to work independently, adapt to changing needs, solve problems, and effectively support multiple stakeholders.

Working Conditions

Must be willing to work on-site in the Minneapolis/St. Paul office five days per week.

Office-based environment with regular use of computers, telephones, and standard office equipment.

Occasional schedule flexibility may be required to support meetings, events, or travel coordination.

Hubbard Broadcasting, Inc.