Administrative Assistant Reception

Job Description

Job Description

Job Title: Administrative Assistant – Front Desk
Job Description

This temporary Administrative Assistant role (approximately 3–4 months) supports operations and the Site Leader by performing a variety of administrative and office coordination tasks. The position is based at the front desk, where you will greet visitors while focusing primarily on administrative duties rather than traditional receptionist responsibilities. You will help maintain accurate records, support purchasing and maintenance processes, and ensure smooth day-to-day office operations in a collaborative team environment.

Responsibilities

• Greet and assist incoming visitors at the front desk in a professional and courteous manner while focusing on administrative support tasks.
• Maintain current filing systems and record storage in accordance with the organization’s record retention schedule, ensuring documents are accurate, organized, and easily retrievable.
• Prepare invoices for proper processing, verify required information, and monitor them to ensure timely completion and follow-up as needed.
• Process maintenance work orders by entering requests, tracking status, and coordinating with relevant personnel to support efficient facility operations.
• Assist staff with purchasing and procurement protocols, including helping to create purchase orders and ensuring compliance with established procedures.
• Produce and maintain key operational reports such as the Production Order Summary Report, Shipping Report, Overtime Report, and other reports as needed to support business operations.
• Monitor and control the supply of general office materials, including tracking inventory levels, placing orders, and organizing storage to ensure consistent availability.
• Maintain an awareness of safe work practices and proactively identify and help prevent conditions that may result in unsafe situations or environmental harm.
• Support efficient business operations by performing other related administrative duties as assigned, adapting to changing priorities and needs.

• Proficiency with Microsoft Office applications, including the ability to create, edit, and maintain documents, spreadsheets, and reports.
• Experience with SAP, including SAP knowledge sufficient to support administrative and reporting tasks.
• Previous administrative or office experience, demonstrating the ability to handle routine clerical and operational support responsibilities.
• Proven ability and willingness to work in a collaborative team setting, contributing positively to shared goals and supporting colleagues.
• Consistently positive attitude and professional demeanor when interacting with visitors, coworkers, and leadership.
• Ability to perform basic statistical equations, including simple calculations and data analysis needed for reporting and tracking.
• Strong organizational skills with attention to detail in maintaining records, reports, and office supplies.
• Awareness of and commitment to safe work practices in an industrial or production-oriented environment.

• Experience in the metals industry is a plus, particularly in environments that support manufacturing or production operations.
• Comfort working in a facility that produces small metal pieces or flakes used in downstream products for various industries.
• Strong written and verbal communication skills for interacting with visitors, staff, and leadership.
• Adaptability and flexibility to take on additional tasks and responsibilities as business needs evolve.

The role is based on-site at a facility with approximately 140+ employees, including around 25 office personnel. You will work at the front desk area, serving as the primary administrative point of contact for visitors and staff. The facility produces small metal pieces or flakes that are used in products for industries such as electronics, healthcare, aerospace, and others. The standard schedule is Monday through Friday, 7:30 a.m. to 4:00 p.m. The dress code is business casual, and jeans are acceptable. You will work in a professional office setting within an industrial environment, collaborating closely with operations and office teams while maintaining awareness of safe work practices.

Job Type & Location

This is a Contract position based out of Leesport, PA.

The pay range for this position is $25.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Leesport,PA.

This position is anticipated to close on Jun 29, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.