Accounts Receivable Representative
Quanta US
Our client, a leading premium food manufacturer with a strong international presence, is seeking a highly organized and detail-oriented professional to join their U.S. team as an Accounts Receivable Representative . The ideal candidate will be responsible for managing customer accounts, monitoring incoming payments, reconciling discrepancies, and supporting collections activities to ensure healthy cash flow and accurate financial reporting. This role works cross-functionally with Sales, Logistics, and Finance teams to resolve short payments, deductions, and billing issues while maintaining strong customer relationships.
Key Responsibilities
- Manage and maintain accounts receivable for an assigned customer portfolio
- Monitor customer payment history, outstanding invoices, and aging reports
- Review and analyze invoices to identify discrepancies, promotional discounts, and deductions
- Ensure all promotional offers and discounts are properly applied and documented
- Investigate and resolve invoice-related issues in a timely manner
- Proactively follow up with customers regarding overdue payments and outstanding balances
- Document all communications and payment agreements accurately
- Resolve short payments and reclaim lost revenue while ensuring valid deductions are properly accounted for
- Reconcile accounts and collaborate with Finance to resolve discrepancies
- Prepare regular reports on AR status, payment trends, and collection activities
- Provide insights and recommendations to improve receivables efficiency
- Serve as the primary point of contact for billing and payment inquiries
Key Interfaces
- Sales Team
- Logistics Team
- Customers
- Vendors
- Brokers
Qualifications & Skills
- Strong numerical and analytical skills with the ability to manage financial data accurately
- Proficiency in accounting software (SAP preferred)
- Advanced Excel and spreadsheet skills
- Excellent attention to detail and organizational skills
- Strong communication skills with the ability to work cross-functionally
- Ability to manage multiple accounts and priorities in a fast-paced environment
What Success Looks Like in This Role
- Accurate and timely invoicing
- Reduced aging balances and improved cash flow
- Efficient resolution of short payments and disputes
- Strong cross-functional collaboration
- Clear reporting and actionable insights
This position is hybrid, requiring 3 days in the office which is in Lower Manhattan
The position is temporary-to-permanent, first starting as an hourly employee.
Vacancy posted 5 days ago
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