Administrative Assistant

Who We AreSabel Systems Technology Solutions, LLC is a leading solution provider and rapidly growing Information and Communications Technology Company specializing in innovative and agile Digital Engineering and Acquisition Technical Stack design, implementation, and support, Strategy and Policy Development, Financial Management, Software Solutions Development, Requirements Analysis and Training, to name a few. Our client base is mostly in the DoD Federal Government Contracting space and we also partner with prime Government Contractors such as Siemens, Booz Allen, McKinsey and have work in the commercial space as well. We provide clients with large business opportunities and training within our small business agility and people first culture. You will be joining a dynamic and highly motivated team with one goal: "Get quality and secure solutions in the customers hands as soon as possible”.Who We NeedWe are seeking an Administrative Assistant to assist the US Marine Corps Logistics Sustainment Branch (LPS) in overseeing and managing the planning, facilitation, coordination, synchronization, and execution of LPS operations. You will synchronize and coordinate teams and personnel in the completion and production of high-quality informational products; work effectively with senior leadership in developing communications support for strategic initiative; present complex ideas succinctly for senior leadership; and utilize knowledge of Marine Corps structures, missions, and programs for organizations involved in logistics activities.The LPS provides the interface between Marine Corps distribution management personnel and those organizations supporting them. It serves as the focal point in developing more efficient methods of transporting, billing, and documenting the movement of freight, personal property, and passengers worldwide via all modes oftransportation. LPS is responsible for planning, developing, interpreting, and implementing policy and procedures governing the distribution and movement of freight, personal property, and passengers worldwide.This position is 100% on-site at the Pentagon. US Citizenship and eligibility to obtain a DoD Secret Clearance is required for personnel assigned to this position.What You’ll DoCoordinate with other staff, higher and lower commands, and principal action officersCoordinate staff work in conjunction with LPS leadership to formulate comments, correspondence, and decision papers based on staff input and personal involvement in the issues of the BranchSupport LPS leadership by tracking all issues and taskings that must be resolved or completed by LPS staffProvide daily on-going support by offering recommendations for draft policy guidance, preparation of point papers, information papers, formal correspondence, Naval messages, briefings, and systems support documents in accordance with Section 4.0, Delivery ScheduleAdminister the LPS organizational Department of the Navy (DON) Tracker Tasking System, including initiating, monitoring and maintaining all tasksCoordinate scheduling of meetings and conferencesRecord dates, locations, and attendees on the Advocacy SharePoint site for upcoming events to include consolidating briefs, ensuring the most up-to-date documents are available in support of presentersPost prewritten content to Facebook and monitor for questions/comments and coordinate responsesMonitor the status of all action items (tasks & issues) after each LPS symposium to include an After Action Report (AAR)Other duties as assignedJob QualificationsRequired QualificationsMust be a US Citizen with an active DoW Secret Clearance5+ years of executive-level administrative support experiencePrior experience in Department of War (DoW), military, or federal government environmentsExperience supporting senior military officers (Colonel, General Officer) or Senior Executive Service (SES) civiliansHigh degree of professionalism, discretion, and diplomacyAbility to manage complex calendars, official correspondence, and schedulingExperience coordinating VIP visits, official travel, and event planningSkilled in handling both classified and unclassified materials appropriatelyAbility to prioritize and execute tasks independently in a fast-paced environmentExperience with MS Word (Advanced), MS PowerPoint (Intermediate), MS Excel (Novice), SharePoint (Novice) and MS TeamsPreferred QualificationsActive Secret security clearanceBachelor’s degree in business administration, logistics, or a related fieldCertified Administrative Professional (CAP) or similar credentialFamiliarity with DoW and USMC-specific systems: Defense Travel System (DTS), Task Management Tool (TMT), SIPR/NIPR networks Enterprise Task Knowledge Management Software (ETMS)Knowledge of DoW/USMC correspondence formats and administrative protocolsUnderstanding of USMC command structure, logistics terminology, and cultureFamiliarity with Joint Staff or Service-level logistics operations (supply chain, maintenance, sustainment, etc.)Familiarity with priorities of the USMC Installations & Logistics (I&L) divisionFamiliarity with Visio and process map developmentPrior military service, especially in logistics or administrative MOSsOur Core ValuesBias for Action: Decisive. Purposeful. Agile. We move with the speed of relevance to drive impact and progress.Integrity: Respect. Ethics. Transparency. We do what’s right and earn lasting trust.Delivery Excellence: Customer-obsessed. Mission-focused. Quality-driven. We deliver innovative outcomes that exceed expectations.Our EVP PromiseJoin Sabel Systems, where your contributions drive impact, your growth is continuously supported, and your well-being is at the center of how we work—so together, we can build the future with purpose. “Rewarding Impact. Building Futures Together.”CompensationCompensation will be determined in partnership with the Hiring Manager and may vary based on factors such as contract and labor category alignment, relevant experience, skills, education, certifications or licenses, and geographic location.Sabel Systems is committed to offering all employees a competitive benefits and compensation package that is comprehensive enough to meet their goals and needs. Our employees are our most valuable asset, and one of Sabel Systems largest financial investments is our benefits program. As a valued member of the organization, employees are provided with a host of benefits to include healthcare; financial assistance in the event of illness, injury, disability, loss of work, or death; health savings accounts; retirement plans; paid time off; paid holidays; education and training program reimbursement, to name a few.Equal Employment OpportunitySabel Systems is an equal opportunity employer. Our hiring decisions are based solely on qualifications, merit, and business need. We prohibit discrimination and harassment of any kind across all employment practices within our organization. Sabel Systems participates in the E-Verify Employment Verification Program.Reasonable AccommodationSabel Systems is committed to providing equal employment opportunities and ensuring an accessible application process for all candidates. Applicants with disabilities who require reasonable accommodation to participate in the application or interview process are encouraged to contact us at View email address on click.appcast.io for assistance. #J-18808-Ljbffr