SUPERVISING ADMINISTRATIVE ASSISTANT III / EMERGENCY APPOINTMENTS HOMELESSNESS

Job Title

Supervising Administrative Assistant III

Job Description

The Department of Mental Health is seeking qualified candidates to fill emergency Supervising Administrative Assistant III vacancies related to the homelessness crisis. Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment. During your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment to Supervising Administrative Assistant III.

Essential Job Functions

Supervises the activities of a team of subordinate administrative generalists engaged in front end analysis, development and preparation of departmental budgets and in the defense of budgets before the staff of the Chief Administrative Officer. Directs the control of appropriations within approved program; develops and justifies budget adjustments and periodic allocation changes. Conducts and supervises cost studies of major departmental programs and coordinates departmental cost control and costs analysis systems. Plans, develops and directs a comprehensive, department-wide management analysis program; and participates in the implementation of major changes in policies, procedures and organization in the department. Participates fully in departmental program planning and providing expert advice and solving problems of financing and staffing. Directs the review and analysis of voluminous legislation and regulations which have a significant impact on the financing and operation of departmental programs; and makes recommendations on whether the department should support or oppose the proposed changes. Directs and implements extensive studies of program costs and revenue, selling study techniques and the need for studies to departmental management, and influencing line management to accept realistic budgetary standards. Develops and supervises departmental capital projects programs and long range facilities acquisition programs. Defends and attempts to persuade central staff agencies to accept and act upon recommendations once they have been approved by the department. Assumes, as assigned, responsibility for performing other specialized duties related to the overall management of the department. Supervises housekeeping functions of the department, such as accounting, supply and payroll, as needed.

Requirements

Minimum requirements: Training and experience: Option I: Five years' experience in a general administrative staff or specialized staff capacity analyzing and making recommendations for the solution of problems of organization, systems and procedure, program, facility planning, budget, or personnel, two years of which must have been in a supervisory capacity. -OR- Option II: Two years' experience as a Supervising Administrative Assistant I, Administrative Assistant III, Head Staff Services, or Administrative Analyst. You MUST meet the above requirement(s) in order to be appointed to fill any vacancies related to this recruitment. We do not accept password-protected documents. Ensure documents are unlocked before attaching to your application or sending to the exam analyst. Special requirements information:

General administrative staff capacity is defined as assisting management by performing research, analysis and making recommendations on use of personnel, allocation of funds, workload and workload fluctuations, and programs and procedures for accomplishing departmental objectives

Specialized staff capacity is defined as staff experience requiring specialized knowledge of rules, regulations, and other guidelines relating to completing assignments in the program area assigned. Knowledge is usually attained through extensive, increasingly difficult, and practical experience and training the subject matter field.

Supervisory capacity is defined as providing direct administrative and technical supervision to include planning, assigning, and reviewing work of staff, evaluating employee performance, approving leaves of absence, counseling, and recommending discipline.

License: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

Physical Class: Physical Class II Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

Additional Information

Examination content: During your initial work period, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment.

Application and filing information: Applications must be submitted online only and will be reviewed for interview consideration on an ongoing basis. If you have not been contacted within 60 days and the recruitment remains open or reopens for filing, we encourage you to submit a new application. This will allow you to reaffirm your interest and update any relevant information. Application filing may be suspended at any time without advance notice.

Many important notifications will be sent electronically to the email address provided on the application, so it is important that you provide a valid email address. Please add View email address on click.appcast.io as well as View email address on click.appcast.io and View email address on click.appcast.io to your email address and list of approved senders to prevent email notification from being filtered as span/junk/clutter mail.

You have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices.

Plan to submit your online application well in advance before the deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on govermmentjobs.com/careers/lacounty.gov you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

Social Security Number language: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

Computer and internet access at libraries: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

Fair chance employer: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.

No sharing user ID and password: All applicants must file their applications online using their own user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record.

Department contact: HR Examinations Unit: View phone number on click.appcast.io HR Examinations Unit Email: Analyst contact phone: Nicholas Jordan, View phone number on click.appcast.io Analyst contact email: View email address on click.appcast.io ADA coordinator phone: View phone number on click.appcast.io Teletype phone: View phone number on click.appcast.io California Relay Services phones: View phone number on click.appcast.io