Office Administrator

ABOUT US

At PARTNER, success starts with the right mindset: connection, compassion, and curiosity. Whether consulting with clients or collaborating with colleagues, these principles guide how we work. We deliver engineering, environmental, and energy consulting, plus design services across the Americas, Europe, and beyond. As a leader in Commercial Real Estate (CRE), we’re 1,600+ professionals strong in 40+ offices. Our mission is simple: create the best home for talented professionals. If you value delivering exceptional experiences through problem-solving, coordination, and a mindset of care for clients and colleagues, you’ll feel right at home. That approach has earned us recognition on ENR’s Top 500 Design Firms, Inc. 5000’s Fastest-Growing Companies, and Zweig’s Best Firms to Work For. Here, your ideas matter, your impact is real, and your work helps shape the future. Check out this role and join our team of talented professionals.

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SUMMARY

Partner Engineering and Science, Inc. is seeking a highly organized and service-oriented Office Administrator to support our growing Phoenix office. This role is ideal for someone who enjoys creating a positive workplace environment, managing office operations, and supporting a busy team of professionals.

The successful candidate will thrive in a fast-paced environment, have excellent communication skills, and manage multiple priorities while maintaining a high level of professionalism and attention to detail.

Partner Engineering and Science, Inc. is looking to hire a full-time Administrative Specialist for the Phoenix, Arizona Office. The ideal candidate will have 3+ years of office experience. A candidate who is accustomed to a fast-paced environment is a big plus.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Office Administration & Reception

• Serve as the primary receptionist and first point of contact for visitors, clients, and staff
• Answer and direct incoming calls and greet visitors professionally
• Maintain a clean, organized, and professional office environment
• Coordinate conference room scheduling and meeting setup
• Assist with shipping, receiving, and distribution of packages and mail

Administrative Support

• Provide project and proposal administrative support
• Prepare and process expense reports for managers and office staff
• Maintain office and company vehicle calendars
• Support document preparation, filing, and other administrative tasks as needed
• Coordinate office communications and announcements

Office Operations

• Manage office supply inventory and purchasing, including snacks, beverages, and coffee service
• Track and maintain office equipment, health and safety equipment, and printer supplies
• Coordinate office repairs and facility maintenance
• Assemble furniture, replace light bulbs, hang artwork, and perform other minor office maintenance tasks

Facilities & Vendor Management

• Serve as the primary liaison with building management and vendors
• Coordinate services with cleaning personnel, landscapers, HVAC contractors, plumbers, electricians, and other service providers
• Support office safety, security, and emergency preparedness initiatives
• Maintain relationships with property management and building service vendors

Employee Engagement & Events

• Organize office celebrations, employee appreciation events, holidays, and team meetings
• Help foster a positive office culture and strong employee morale
• Coordinate catering, meeting logistics, and event setup and breakdown

Vehicle Fleet Administration

• Manage company vehicle inspections, maintenance scheduling, registrations, and related documentation

KNOWLEDGE, SKILLS, AND ABILITIES

• Property Management
• Excellent attention to detail
• Ability to follow instructions
• Well-mannered and able to deal with busy situations
• Ability to multi-task
• Effective work organizational and planning skills
• Exemplary customer service skills
• Ability to learn quickly
• Proficient in MS Outlook, Word, TEAMS, and Excel
• Positive Attitude
• Ability to take initiative, working independently and as part of a team

QUALIFICATIONS

• High School Diploma or equivalent required
• 3+ years of relevant office experience

PHYSICAL REQUIREMENTS

• Must be able to read, write, speak & comprehend English.
• Must be able to communicate clearly in person and over the telephone.
• Visual acuity adequate to perform job duties, including reading information from printed sources and computer screen.
• Requires frequent bending, reaching, standing, walking, sitting, pushing, and pulling exerted regularly throughout the work shift.

BENEFITS

Competitive benefits package including health insurance, dental insurance, vision insurance, vacation and sick time, and a 401(k) plan with a company match.

Equal Employment Opportunity

It is Partner Engineering and Science, Inc’s (The Company) policy to provide equal employment opportunity for all applicants and employees. The Company does not unlawfully discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information including genetic information, family care status, military caregiver status, veteran status, marital status, or any other basis protected by local, state, or federal laws.

California Consumer Privacy Act

We collect personal information from you in connection with your application for employment with Partner Engineering and Science, Inc. For details on what personal information we collect and the purposes for which we collect it, please visit:

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.