Executive Assistant

POSITION SUMMARY

The Executive Assistant position is a consolidated position that is responsible for supporting both the executive team and the organization through high-level administrative functions. A successful Executive Administrative Assistant will help facilitate executive communication and planning, consistently perform a subset of administrative duties, be organized and accountable in the performance of business duties, contribute to and adopt developed PLIB standards of process, and ensure smooth day-to-day business operations. The position is full-time hourly, non-exempt, with approximately 40 hours a week. This position is in person to start, with hybrid-remote options possible, as tasks allow. Office hours are Monday through Friday, 8am to 5pm. The starting salary for this position is $26-30/hr., or aligned with the existing pay scale, taking into account tenure with the company.

ESSENTIAL FUNCTIONS

Monitor email inboxes and phone lines to triage and resolve internal and external requests Maintain individual and organizational calendars and contacts Make travel and event arrangements, as well as prepare for and host business guests Provide support in HR/Payroll duties Assist with administrative functions, such as… Expense approvals Financial reviews/audits Website/social media Organizational compliance Policy development Support President and executive team with administrative functions Attend various meetings and keep minutes Other duties as available/needed

KNOWLEDGE | SKILLS | ABILITIES

Proficient knowledge of office software (e.g. Windows, MS Office 365, Adobe) Working knowledge of multiline phone systems Working knowledge of the postal system Physical and digital records keeping Attentive and detail-oriented Customer service and relationship building Self-directed and accountable

ABOUT PACIFIC LUMBER INSPECTION BUREAU (PLIB)

Pacific Lumber Inspection Bureau (PLIB) is a premier, non-profit, accredited wood products certification agency with a legacy dating back to 1903. We serve as a trusted regulatory and quality-control partner for the global timber industry. Following strategic mergers with the West Coast Lumber Inspection Bureau (WCLIB) and the American Institute of Timber Construction (AITC), PLIB has expanded into a complex international network. Our operations span North America and Europe, supporting everything from traditional lumber grading to cutting-edge mass timber and sustainable construction innovations.

WHY JOIN US?

High-Impact Stewardship: Play a critical role in keeping our leadership team organized across an international network of offices. Global Collaboration: Coordinate high-level administrative operations bridging our Washington headquarters with teams in Canada and Europe. Operational Variety: Support a diverse, non-profit organization managing multiple historic trademarks (PLIB, WCLIB, and AITC) and regulatory frameworks. Stability & Growth: Work within an established organization with over 120 years of industry stability and a forward-looking mission. #J-18808-Ljbffr Pacific Lumber Inspection Bureau