Executive Assistant

Job ID :25640 Salary :$67,300 – $97,600 Per Year Location : Hybrid in Renton, WA Employment Type: Contract (6 Months) Schedule :Monday – Friday, 7 AM – 3:30 PM or 7:30 AM – 4 PM Our client is a well-established healthcare organization in Washington State dedicated to providing high-quality care and services to the communities it serves. With an extensive network of hospitals, primary care offices, urgent care centers, and specialty clinics, the organization is committed to delivering accessible, patient-focused healthcare across the region. They are recognized for their collaborative environment, commitment to excellence, and focus on improving the health and well-being of the populations they support. As the Executive Assistant, you will provide high-level administrative support to executive leadership by managing complex calendars, coordinating travel, preparing board and executive meeting materials, and overseeing a variety of confidential administrative projects. This role serves as a key liaison between executives, legal counsel, board members, and external stakeholders while supporting compliance, governance, and operational initiatives. The ideal candidate is highly organized, detail-oriented, and capable of managing sensitive information in a fast-paced, professional environment. Essential Duties and Responsibilities Manage complex executive calendars, scheduling, and meeting coordination across multiple stakeholders. Coordinate domestic and international travel arrangements, including itineraries and expense reimbursements. Prepare, format, and compile executive reports, board books, presentations, and meeting materials. Provide administrative support for board meetings, including document preparation and distribution. Serve as a liaison between executive leadership, legal counsel, board members, and external partners. Coordinate meetings with government officials, community partners, and other external stakeholders. Maintain and organize confidential legal, compliance, insurance, and risk management documentation. Support compliance activities by managing policy reviews, renewals, and document distribution. Assist with legal administrative functions, including document requests and subpoena-related coordination. Process invoices, reimbursements, and other administrative financial transactions. Manage electronic document workflows using digital signature platforms. Maintain organized records and files within shared document management systems. Other duties as assigned Qualifications Previous Executive Assistant experience supporting senior executives or C-suite leadership required. Previous experience supporting legal, healthcare, or other highly regulated industries strongly preferred. Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint. Experience managing complex executive calendars, travel coordination, and meeting logistics. Proficiency with electronic signature platforms such as DocuSign or Adobe Sign. Experience preparing board materials, executive presentations, and confidential reports. Strong organizational, project management, and multitasking skills with exceptional attention to detail. Excellent written and verbal communication skills with the ability to interact professionally with executives, board members, legal counsel, and external stakeholders. Ability to maintain confidentiality and exercise sound judgment when handling sensitive information. Experience processing expense reports, reimbursements, and administrative financial tasks preferred. Self-motivated, resourceful, and able to manage multiple priorities in a fast-paced environment. Benefits offered by Parker Staffing to Contract Employees Paid Sick/Safe Time (based on where allowable by law) Medical benefits with multiple plan tiers and Telemedicine access 401K with matching contributions Holiday pay Employee Assistance Program (EAP) Parker Staffing is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status. #J-18808-Ljbffr