Legal Front Desk Supervisor

Job Description

Job Description

Wirth Law Office is hiring a Legal Front Desk Supervisor in Tulsa.

Our front desk is the first voice people hear when they call about a custody case or a criminal charge. Most are scared, some are angry, and all of them need to know they called the right place. You will lead the team that gets that right on every call and every walk-in.

You will also own accounts payable for the outside vendors that keep the firm running. You will match invoices, track due dates, and make sure every vendor gets paid correctly and on time.

This role is half people, half numbers. If you can stay calm with a crying client at 9:00 and reconcile a vendor statement at 9:15, you will do well here.

No legal background required. We will teach you the law firm side.

Compensation:

$20 - $25 hourly

Responsibilities:

• Lead and schedule the front desk team, so the phones and lobby are always covered

• Greet clients and visitors, answer and route calls, and keep the front office running on time

• Train the team on phone standards, confidentiality, and how to talk with people in crisis

• Process vendor invoices and match each one to agreements and approvals

• Track payment due dates and submit payments for approval

• Reconcile vendor statements and flag billing errors or duplicate charges

• Serve as the front office point of contact for vendors

• Report to the PLA

Qualifications:

• 2+ years of front desk, reception, or customer service experience

• Experience leading or training others, or a clear case that you are ready to start

• Accounts payable or bookkeeping experience, including invoice matching and reconciliation

• Comfortable with QuickBooks and Google Suite

• Steady and kind with people who are upset or scared

• Discreet. You will handle confidential client and financial information every day

• Available Monday through Friday, 8:00 to 5:00

• Law firm experience is a plus, not a requirement

• MUST be bilingual in Spanish/English

About Company

Founded in 2010 and built across Northeast Oklahoma, Wirth Law Office exists to do one thing: Make Law Easy.

Law is complex and intimidating — we turn that chaos into clarity for clients, every time.

We move fast, stay on offense, and out-hustle the competition. Our culture is client-obsessed, future-focused, and perpetually positive — not because it's easy, but because that's the standard we hold ourselves to. We never say no; we find a way forward.

And we treat our people the same way we treat clients — with loyalty, ambition, and a relentless commitment to helping them win.

If you bring the drive, we'll give you the tools, the team, and the environment to do the best work of your career.