Office Administration & Assistant

Office Administration & AssistantGuggenheim Investments is seeking an Office Administration & Assistant to join the Client Service team. This person will be supporting two Senior Client Service Executives and will be managing calendars, travel booking, expense processing, phone support, and projects as requested. This role is based in New York City, full-time.Key ResponsibilitiesProvide administrative support to two Senior Client Service Executives including calendar management, travel booking, expense processing, phone support, and projects as requestedManage and maintain Salesforce contact records, ensuring accuracy and completenessManage mailing lists and distribution groups across client and internal communicationsTrack and manage specific projects as assigned, ensuring milestones and deadlines are metSave and organize industry reports and client materials to shared drivesComplete special projects for the client service support team as neededTake the lead on planning approximately 24 highly bespoke client meetings per quarter, each with very specific and unique requirementsCoordinate all logistics for onsite and offsite client service meetings and events, including venue, materials, technology, and participant requirementsManage multiple conference room and guest space calendars, requiring detail-oriented correspondence with meeting organizers and other administrative staffManage guest registration and related analysis as neededOrder, prepare, and clean up catering as necessary for client meetingsProvide administrative support to guests during visitsOrder, track, and confirm receipt of messenger services and other mailingsQualificationsRequired Qualifications2+ years of administrative or client-facing support experience, preferably in financial servicesMeticulous attention to detail and strong organizational skillsSelf-starter with the ability to anticipate needs and take initiativeClient-service-oriented personality with a professional and welcoming demeanorAbility to manage multiple priorities and deadlines simultaneouslyStrong written and verbal communication skillsProficiency in Salesforce (or other CRM), Excel, Word, PowerPoint, and OutlookPreferred QualificationsExperience supporting senior executives in asset management or financial servicesExperience planning and coordinating client meetings or eventsFamiliarity with conference and guest space logisticsSalary RangeAnnual base salary between $85,000.00. The base salary range represents the low and high end of the anticipated base salary range for this position. Actual base salaries may vary depending on factors such as location and experience. The range listed reflects base salary only, and the total compensation package may include other components such as incentive compensation.