Warehouse Operations Administrative Assistant

Operations Administrative Assistant

U.S. AutoForce, a division of U.S. Venture, Inc., brings together more than 100 years of experience as an industry leader in the distribution of tires, undercar parts, and lubricants to independent tire retailers, auto repair shops, and automotive dealerships. The Operations Administrative Assistant performs varied duties such as cash handling, facility filing, personnel onboarding, and support the operation directed by management. Must be able to follow procedures with minimal direction and work independently, utilizing professional judgment and interpersonal skills. Schedule is Monday - Friday 5:00 AM - 1:30 PM or until work is completed, with Saturdays as needed.

Job Responsibilities

• Perform varied duties such as screening mail, maintaining COD files and records
• Utilize a computer to generate general correspondence, reports, and spreadsheets
• Assist with new hire onboarding
• Assist with team member's system logins
• Verify Driver collection bags
• May assist with covering dispatch and will call, including breaks and lunches
• Daily deposits, collect past due accounts, and assist with clearing COD's (Cash on Delivery)
• Maintain office and cleaning supplies
• Willingness to provide moderate housekeeping of office and breakroom
• May assist with planning company activities, i.e. wellness fairs, job fairs, facility events
• May run errands and make daily bank runs for deposits
• May assist with inventory and ECOMM needs
• Adheres to all company policies, procedures, and business ethics codes
• May need to travel occasionally to other site locations for training and observation
• The duties listed in this job description are not exhaustive. Team members may be asked to perform other job-related tasks and follow any job-related instructions given by their supervisor, subject to reasonable accommodations

Qualifications

• A high school graduate plus 1 year administrative/office experience
• Excellent organizational skills and attention to detail
• Data Entry and proficient in Microsoft Office Suite
• Ability to use office equipment including, but not limited to: copiers, scanners, computers, projector, etc.
• Above average written and verbal communication skills
• Ability to follow instructions and safe operating procedures
• Basic math knowledge
• Demonstrated ability to provide quality customer service
• Ability to maintain confidentiality
• Ability to work overtime as needed
• Successfully pass a pre-employment drug test (do not test for THC / marijuana)