Administrative Asst 3

Provide Expert-Level Administrative Support And Leadership

Expert-level administrative support and leadership to the team, leveraging over 11 years of experience to ensure seamless operations and enhance organizational efficiency. Independently manage calendars, schedules, and appointments for team members, optimizing time management and prioritizing critical tasks. Lead the coordination and organization of high-profile meetings, conferences, and events, including all logistics, agendas, and follow-up actions, with meticulous attention to detail. Prepare, edit, and review complex documents, reports, presentations, and correspondence, demonstrating an advanced level of proficiency in Microsoft Office Suite and other relevant software. Conduct in-depth research, gather, and analyze data, and compile comprehensive reports to support strategic decision-making and planning. Handle highly sensitive and confidential information with utmost discretion and professionalism, always maintaining a high level of confidentiality. Oversee budget management, expense tracking, and financial reporting, ensuring accuracy and compliance with organizational policies. Act as a primary point of contact for internal and external stakeholders, providing exceptional communication and interpersonal support. Outstanding communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

Key Responsibilities

• Enter and update vehicle, equipment, and asset data in fleet management and tracking systems.
• Maintain organized filing systems for fleet records, titles, and registration documents.
• Process and track tag and registration purchases for fleet vehicles.
• Assist with ordering department supplies, parts, and services as needed.
• Enter departmental time and attendance data accurately for payroll and reporting purposes.
• Communicate with vendors, and internal departments to support fleet processes.
• Support general administrative tasks such as scheduling, document preparation, and record retention.

EEO: "Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans."