Document Control Specialist II

Job Description

Hill International is seeking a Document Control Specialist II in San Diego, California

Responsibilities

• Act as a liaison between administrative staff, project managers, and team members.
• Create and update program and project team documents and subsequent versions for multiple programs.
• Integrate known processes into Standard Operating Procedures (SOP).
• Responsible for records management from initiation to archival.
• Create routine and as needed reports, such as summary of outstanding items in project/program, key milestones and close out preparation.
• Coordinate tasks with other Document control Specialist.
• Analyze project documentation for compression opportunities and identify developing problem areas for close out.
• Advise management of risks that may affect projects and reporting.
• Communicate timely and effectively with clients and stakeholders.
• Adhere to the prescribed Standards, SLAs, and templates.
• Reports project and updates of group directly to manager & other key stakeholders.
• Collaborate with stakeholders to create and refine best practices.
• Support project management team to maintain timely and effective change management process, procedures.
• Create summary and detailed project reports for management and project team members including analysis any delays, outstanding process and procedures.
• Assess gaps and key requirements for meeting deadlines.
• Monitor and facilitate business process improvement changes or process changes in DMS.
• Provide consistent and standardized training for all new / existing team participants.
• Act as an "agent for change" in the company's DMS implementation and complete transition.
• Focus on record coding and retention accuracy to certify proper handling of important files, documents, and forms per Sempra Energy policies.
• Perform daily document management tasks such as naming and tagging documents, enforcing document management protocols.
• Provide mentorship to Document control Assistant/Trainer.
• Support continuous improvement activities and change management.

Qualifications

• High school graduate required.
• Bachelor's degree in construction management, engineering, or related field from accredited program or equivalent years of experience.
• 2-4+ years of direct work experience with a degree, or 4-8 years direct or relevant experience without degree.
• Act as a liaison between administrative staff, project managers, and team members.
• Have excellent SharePoint online skills including trouble shooting file transfers.
• SharePoint permissions experience with access and distribution groups.
• Understand the lifecycle of documents of record.
• Basic understanding of Power Automate workflows.
• Responsible for projects or portfolio worth $1 - 10 million and has experience with EPC projects.
• Proficient in Office 365 and Document management system such as SharePoint Online, Procore, Oracle unifier, OpenText, etc.
• Communicate effectively to a diverse audience of different levels of education and expertise verbally and in writing; able to present to a large audience; works well in one-on-one and group settings requiring excellent interpersonal skills.
• Hybrid work schedule; must be local to San Diego.

The salary range for this position is $60,000 - $90,000. The offered salary will be based on the applicants qualifications, education, experience and work location.

Depending upon your employment status, Hill's comprehensive benefits may include, Medical, Dental, Vision, Employer Paid Life and Accidental Death & Dismemberment Insurances, Business Travel Accident Insurance, Short-Term Disability, Long Term Disability, Flexible Spending Account, Health Savings Account, Dependent Care Flexible Spending Account, Commuter Benefits, Legal Assistance, Identity Theft Protection, Pet Insurance, Auto & Home Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Voluntary Life & Accidental Death & Dismemberment Insurance. Paid Time Off (PTO), Holidays, 401(K) Retirement Savings Plan, Employee Referral Program, Professional Certification Incentive Program, Hill University Learning and Development, Tuition Reimbursement, EAP, Years of Service Awards Program.