Benefits Account Executive

Benefits Account Executive

Essential Duties & Responsibilities:

Primary Contact with the Producer

• A point of contact with the Producer.
• Responsible for sharing knowledge, providing instruction, and delegating tasks to the Account Manager, Call Center, Benefits Admin, Wellness and iCAF, and any team member not specifically identified, as per Benefits Timeline.
• Inform Producer of upcoming deadlines and events.
• Maintain R: Drive/client files as per Department Guidelines.
• Manage "workflows" and administration as per Benefits Timeline.
• Manage and monitor administration of client benefit programs.
• Research and answer questions regarding client benefit plans, claims billings, etc.
• Coordinate and/or deliver Wellness presentations for the client to understand full scope of MMA vendor capabilities.
• Demonstrate proactive work style and does not have to be asked or reminded of tasks. Demonstrates a leadership role in all aspects of job performance both within the office as well as with clients.
• In absence of more senior team members, provide direction and guidance to other team members when appropriate.

Primary Contact with the Market Place

• Build and maintain vendor relationships.
• Manage renewal bid/RFP strategy and process.
• Manage ongoing carrier/TPA/Vendor renewal negotiations on clients' behalf.
• Oversee and monitor creation and maintenance of marketing binder as per Department guidelines and Benefit Timeline.
• Oversee and monitor follow up with carriers to ensure they have everything needed to quote clients' insurance programs.
• Oversee and monitor preparation of market spreadsheets.
• Monitor and take appropriate action to ensure satisfactory vendor performance.
• Stay up-to-date on carrier plans and websites.
• Negotiate with carriers on cost and program design.
• Assist bSwift team with completion of the bSwift requirements document for any assigned clients that are engaging bSwift as their ben admin and online enrollment technology.
• Assist bSwift team with set-up of client web site as directed by Benefits Operations Manager.

Primary Contact with the Client

• Responsible for adherence to MMA Benefit Timeline Checklist to ensure appropriate level of service to client.
• Oversee development and preparation of communication booklets as per Department Guidelines and Benefit Timeline.
• Ability to service our clients effectively through problem solving, appropriate confidentiality, diplomacy, sensitivity and tactfulness.
• Coordinate, present, and attend client meetings.
• Responsible for visibility with client through occasional lunches and on-site visits.
• Schedule mid-year and renewal meetings; prepare materials used in these meetings.
• Enrollment Meetings – Coordinate meeting agenda and times with client and carriers and conduct meetings as necessary.
• Develop stewardship report based on workflows in Benefit Point.
• Capable of Gathering and Analyzing ICAF, Milliman, Aggregate and DMW reports.
• Initiate own correspondence with clients. Ensure that these items are delivered or mailed to clients on a timely basis.
• Visit clients with or without Producer as necessary throughout the year with demonstrated meeting purpose (i.e., pre renewal meeting, post renewal meeting, safety/loss control meeting, and gathering information, delivering policies, collecting payments ….etc.).

Delegate to the Account Manager

• Document compliance with Renewal Timeline and task completion by appropriate team member.
• Ensure that at a minimum the Account Manager performs all tasks identified in the Account Manager job description as well as the renewal timeline.
• Manage development and preparation of communication booklets as per Department Guidelines and Benefit Timeline.
• Manage development and preparation of Request for Proposal.
• Manage development and preparation of client presentation materials / all client deliverables
• Enrollment Meetings – Coordinate meeting agenda and times with Client and Carriers and conduct meetings as necessary.
• Actively demonstrated ability to delegate to Account Manager.
• Ensure documentation to support actions and services necessary to meet client program needs are properly documented and filed in ImageRight.

Check the Insurance Contract & Compliance

• Review Summary Plan Descriptions. Communicate any corrections directly to vendors and ensure that SPD is updated and correct prior to sending final version to client.
• Responsible for personally checking all client policies.
• Oversee Compliance functions to include but not limited to:
• Benefit Timeline Checklist
• Healthcare Reform Checklist
• Self-Funded SPD Checklist
• Stop Loss Checklist
• Admin Agreement Checklist
• Compliance oversight for "Schedule A" request from carriers, Form 5500, Medicare Part D Disclosures and CMS Reporting, HIPAA and ERISA and COBRA.
• Review first bill following renewal for each line of coverage to ensure sold rates/enrollment counts are accurate.

Teamwork

• Function as team member of the Client Services team to ensure superior service to all MMA Clients. These activities include but are not limited to:
• Begin to demonstrate appropriate judgement regarding what tasks are managed at their level or those that need to be delegated.
• Begin to delegate tasks to Account Manager, as well as outsourcing teams, as appropriate.
• Ensure tasks from both Account Manager and outsourcing team are completed as directed.
• Ensure Account Manager is performing all tasks as outlined in the MMA Assistant Account Manager or Account Manager job description.
• Maintain and exhibit a positive, professional attitude in the performance of your job, treat clients, prospects, carriers/vendors, and agency employees with courtesy and respect, conform to the organizational chart on all personnel matters and contribute to a company team approach toward meeting agency goals and providing excellent client services.
• Represent the agency in a competent, professional manner, appropriate business attire for all client events or meetings unless otherwise advised by the client.
• Perform other duties as assigned by the Director of Client Services.

Requirements:

• Education: Bachelor's Degree preferred.
• Maintain Group 1 License.
• (Internal) 3-4 years of Benefits Account Manager experience preferred.
• (External) Minimum of 3-5 years of small market Benefits Account Executive experience preferred.
• Demonstrated participation in (i.e. completed segments) in RHU, GBA or CEBS CE path.
• If no designation, then 5-7 years of experience as an Account Executive preferred but not required.
• Possess operational knowledge of Word, Excel, Power Point Publisher and current internet technologies.
• Ability to travel to meet client service needs.
• Ability to speak professionally and comfortably in front of others.
• Demonstrate ability to multi-task, prioritize work.
• Willingness to work to meet client needs beyond scheduled hours by watching e-mail activity and answering important e-mails and calls after hours and on weekend, if necessary.
• Bilingual Spanish a major plus.
• Ability to service our clients, vendors and co-workers effectively through problem solving, appropriate confidentiality, diplomacy, sensitivity and tactfulness.
• Ability to be proactive (Does not have to be asked or reminded of tasks. Demonstrates a leadership role with the client in the overall administration of the Benefits Program).
• Mastery level knowledge of fully insured benefits products, services, market dynamics, carriers/vendors.
• Functional knowledge of wellness programs (both carrier-based as well as proprietary/client specific strategies), and client advocacy concepts.