Billing Specialist

Hybrid Flexible Work in the office for 1 - 3 days, as needed, on a flexible schedule. Residency Requirements Washington D.C.: For all positions based in Washington, D.C., residency within Washington D.C., Maryland or Virginia and within a reasonable commutable distance to the assigned office is required. Los Angeles and San Francisco Offices: For all positions based in Los Angeles and San Francisco, residency within California and within a reasonable commutable distance to the assigned office is required. Salary Range $33.85 - $40.87 ($70,408.00 - $85,009.60) Be the Backbone of Billing: Join Us as a Billing Specialist! Join our team as a Billing Specialist, where you'll play a key role in managing both routine and advanced billing operations. From reviewing and maintaining client invoices to ensuring compliance with billing requirements and handling electronic submissions, your attention to detail will help drive our financial accuracy and client satisfaction. As a Billing Specialist you'll also collaborate across departments to resolve billing inquiries and support process improvements. Job Functions & Responsibilities Review and maintenance of client bills: Auditing client bills, including reviewing time and expenses for rate compliance, narrative corrections, transfers and other billing issues, as well as finalizing invoices. Compliance with client billing requirements: Familiar with any special billing requirements of assigned clients; responsible for ensuring Firm’s bills are in compliance. Electronic Billing: Responsible for preparing invoice file(s) sent to the client; inclusive of reviewing the file in eBilling Hub to verify accuracy and compliance with the client’s billing guidelines and resolution of e-billing issues. Ensure that timely and helpful communications are sent to appropriate parties to resolve any issues, including identifying and communicating the resolution efficiently and effectively. Proactively monitor e-billing progress, including status reporting in e-billing systems and eBilling Hub, work‑in‑progress, client, matter and timekeeper set‑ups, and other key process aspects. Ensure that all e-billing issues, including deductions, are monitored and resolved timely and provide submission and problem‑solving assistance where needed. Act as a liaison between billing attorneys and billing secretaries, attorneys, and/or organization (customers) and the billing staff. Assist with month‑end closing and reporting as needed. Tools Computer Telephone Software systems, particularly: Elite 3E MS Office Suite (Word, Excel, Outlook, PowerPoint) Collaborati, Serengeti, DataCert (ShareDoc), CounselLink Other hardware/software as required Qualifications & Skill Requirements Bachelor’s degree in Business, Finance, Accounting, or equivalent, preferred. Minimum of five (5) years’ billing/eBilling experience in a law firm environment. Experienced with Elite 3E and eBilling; eBilling HUB preferred. Must effectively communicate with all levels of personnel, have excellent attention to detail, and work well under pressure. Excellent organizational skills and ability to strategize, multi‑task and prioritize are required. Must have an exemplary customer service mindset, be highly motivated, and enjoy a team‑oriented atmosphere. An ownership mentality, a commitment to proactive communication and exceptional follow‑through skills are essential for success in this position. Strong knowledge of MS Excel (VLOOKUP, Pivot Tables, SUMIF and similar functionality). Our Exceptional Attorneys Clerkship Experience: Nearly 75% of our lawyers and over 80% of our litigators have clerked for federal or state judges. Diverse Experience: Our attorneys bring additional dimensions to client service. Some honed their skills as assistant U.S. attorneys, while others hold advanced degrees in fields like physics, engineering, and medicine. Equal Opportunity Employer Statement MTO is an equal opportunity employer and does not discriminate in employment on the basis of race, color, ancestry, national origin, gender, sexual orientation, religion, ethnicity, age, disability, medical condition, marital status, family status, veteran or military status, or any other characteristic protected by applicable law. Benefits Competitive pay and benefits. Application Process Refer to our website for further details on this opportunity and other careers. #J-18808-Ljbffr