Program Administrator

Overview New Jersey’s academic health center, Rutgers Biomedical and Health Sciences ( RBHS ) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Posting Summary Rutgers, The State University of New Jersey, is seeking a Program Administrator for the Robert Wood Johnson Medical School. Under the direction of the Senior Director of Administration in collaboration with the Division Chiefs as necessary, the Program Administrator will provide administrative support to the assigned divisions and provide necessary leadership to the department. Oversight of all operational, financial, and communications for the growth of the department, fiscal performance and operational effectiveness; including clinical and research revenue, grants, education and the management of division budgets. Responsible for planning, organizing, managing and evaluating all administrative and fiscal matters relating to the assigned unit(s)/divisions. Supervises the administrative staff of the assigned unit(s)/divisions. Key Responsibilities Manages overall operations of the assigned divisions. Directly supervise the administrative staff assigned to the divisions, responsible for hiring, firing, and performance reviews. Evaluates new and existing programs, and conducts comprehensive assessment of facility requirements, faculty support, equipment purchases, office supplies, funding, and staffing. Implements systems of “Process Improvement” for all divisional, administrative, patient care, research and fiscal activities. Reports on findings to Division Chiefs and Sr. Director of Administration for action. Helps operationalizing faculty schedules, projects and new program development, with the approval of the Chairman’s Office. Manages the division financial office; performs analysis to identify revenue collection issues, reconciles expenses and develops business plans under the direction of the Division Chiefs, with final approval given by the Sr. Director of Administration. Works collaboratively with finance offices at RWJBH and RWJMS to effectively manage division resources, including oversight of operations budget, clinical revenue, start-up packages, grant/contract awards and other revenue streams. Acts as a steward of division/unit finances. Develops administrative plans for effective utilization and development of resources for the division/unit, including financial/budgetary development, allocation and use of staff. Ensures that financial and management systems are accurately maintained. Qualifications Bachelor’s Degree required plus four (4) years of progressively more responsible experience in the management of operational, fiscal activities and/or financial analysis, preferably in higher education/academic environment or multidisciplinary clinical environment. Equivalent experience, education and/or training may be substituted for the education requirements. Required Knowledge, Skills, and Abilities Strong communication skills, organized, problem solving, multi-tasking, and leadership skills. Proven ability to organize department work functions in an efficient and effective manner. Demonstrated management and conflict resolution skills to effectively lead and motivate others. Demonstrated knowledge of how to accomplish superior performance in a unionized environment is necessary. Preferred Qualifications Master’s degree in related field preferred. Two (2) years of experience at the supervisory/managerial level preferred. Proficiency with MSOffice 365 suite of products is preferred. Physical Demands and Work Environment Physical Demands: Standing, sitting, walking, talking or hearing. No special vision requirements. Moderate noise. Multitasking within fast paced environment. Benefits Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax‑deferred savings options Employee and dependent educational benefits Life insurance coverage Employee discounts programs Work Arrangement This position requires a fully on-site work arrangement. Union Description MPSC – Legacy UMD Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination-Statement at the following web address: #J-18808-Ljbffr