Executive Administrative Assistant

Executive Administrative Assistant Salary: $22 - $25 per hour. Working 36 hours per week, Tuesday–Friday (4‑day work week). This is a fully onsite position. Job Details We’re looking for someone who thrives in an Executive Assistant or Administrative Assistant capacity—someone highly organized, proactive, and detail‑oriented. If you’ve supported executives, managed calendars, coordinated projects, or kept a fast‑moving team organized, this is an opportunity to expand your skillset and build a long‑term career path. What You’ll Do Manage calendars, scheduling, and meeting coordination for leadership Prepare agendas, take notes, and track follow‑ups/action items Coordinate travel, expenses, and day‑to‑day logistics Serve as a key point of contact for internal and external communication Keep things moving—anticipate needs, solve problems, and stay one step ahead Office & Operations Support Help maintain organized systems, files, and documentation Assist with vendor coordination, invoices, and general office operations Support process improvements to increase efficiency across the team Assist with onboarding, employee coordination, and HR processes Support accounts payable (AP): invoices, tracking, vendor follow‑ups Learn internal systems, compliance processes, and reporting What We’re Looking For Experience as an Executive Assistant, Administrative Assistant, or similar Highly organized with strong attention to detail Ability to manage multiple priorities and stay calm under pressure Proactive mindset—you don’t wait to be told what to do Strong communication skills (written and verbal) Comfortable with Microsoft Office, Google Workspace, and learning new systems What Makes You a Strong Fit You enjoy being the person who keeps everything running smoothly You’re naturally dependable and take pride in your work You like being in a fast‑paced environment where no two days look the same What You’ll Gain Direct exposure to leadership and business operations A clear path to grow beyond a traditional admin role A collaborative, supportive environment where your impact is visible Equal Opportunity Employer Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy #J-18808-Ljbffr