Secretary II

Department: 38412 Advocate Lutheran General Hospital - Pharmacy: Outpatient Clinic Status: Part time Benefits Eligible: Yes Hours Per Week: 20 Schedule Details/Additional Information: Monday through Friday 10am-2pm, with flexibility to change work hours based upon clinic needs Pay Range: $21.85 - $32.80 Major Responsibilities: Performance of secretarial and minor administrative services in support of department.

1. Schedule and arrange meetings and/or appointments with multiple attendees. Make decisions regarding revision of supervisor’s/staff’s schedule to accommodate meetings and appointments.
2. Work with outside vendors providing functional services to the area (e.g., arranging for temporary personnel, directly purchasing products, etc.).
3. Take action upon mail and/or correspondence received by area.
4. Organize special events: secure space, prepare memo and /or notify participants, arrange for equipment as necessary, assure room set-up, order refreshments, etc.
5. Complete billing; process employee profiles, payroll, etc. for department.
6. Enter data into database or spreadsheet, perform analyses from data, and create specialized reports.

Preparation and dissemination of correspondence

1. Type letters, memoranda, reports, and other types of correspondence from rough drafts or provided copy
2. Compose correspondence from notes and/or discussions with supervisor and/or staff
3. Collect data and develop and/or prepare departmental reports. May do some analysis of data and/or mathematical calculations.

Maintenance of department files.

1. Maintain records and files within the department/unit.
2. Create and set up filing systems for department/unit.

Licensure, Registration, and/or Certification Required: n/a Education Required: H.S. or equivalent and 2-4 years secretarial experience OR Associates degree and 1-2 years secretarial experience Experience Required: 2-4 years of secretarial experience, good communication - written and verbal, EPIC experience preferred but not mandatory, can train on site. Knowledge, Skills & Abilities Required: Typing 55-60 words per minute preferred Able to use several soft-ware packages Ability to create spread-sheets preferred Physical Requirements and Working Conditions: n/a This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties. Our Commitment to You: Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including: Compensation Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training Premium pay such as shift, on call, and more based on a teammate's job Incentive pay for select positions Opportunity for annual increases based on performance Benefits and more Paid Time Off programs Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability Flexible Spending Accounts for eligible health care and dependent care expenses Family benefits such as adoption assistance and paid parental leave Defined contribution retirement plans with employer match and other financial wellness programs Educational Assistance Program Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview. About Advocate Health Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.