Human Resources Coordinator

Be part of the team that makes circular technology happen We are 3stepIT 3stepIT is a global leader in circular technology management. We are helping organizations use technology smarter and more sustainably. For nearly 30 years, we’ve designed lifecycle solutions that finance, manage, reuse, and extend the value of technology - reducing waste and driving business impact. We work at the intersection of technology, sustainability, and innovation. Our teams help customers boost productivity while building a more circular future. Want to help shape the future of circular technology? Join us. Reporting to: Senior HR Manager, North America & Global HRBP - LCS & DC Your impact You'll play a key role in delivering a seamless employee experience by ensuring HR processes are executed accurately, efficiently, and compliantly across the employee lifecycle throughout North America. The Human Resources Coordinator plays a key role in ensuring that 3stepIT's core HR processes are executed consistently and efficiently, supporting both employees and line managers on day-to-day matters. The role supports 3stepIT's HR administration across the United States and Canada, partnering with internal stakeholders to ensure compliance with local employment practices. Tasks and responsibilities HR Operations & Employee Lifecycle Coordinate day-to-day HR activities across the employee lifecycle, including on-boarding, off-boarding, and employee changes Prepare and maintain employment documentation (offers, contracts, amendments) Maintain accurate employee data in HR systems (HRIS) and ensure data integrity Serve as a point of contact for general HR inquiries, escalating as appropriate Support benefits administration by coordinating required information with internal teams and external vendors Employee & Manager Support Provide basic guidance to employees and managers on HR processes and policies Support routine employee relations and performance-related processes, escalating more complex matters as needed Assist with employee engagement activities and feedback initiatives Support the Regional HR Manager and HR team with day-to-day operations, HR projects, and reporting Manage HR helpdesk tickets and ensure timely and accurate responses to employee inquiries This role will also provide occasional administrative support to our Dallas office, helping ensure a well-organized, welcoming, and efficient workplace environment. HR Compliance & Administration Support compliance with U.S. and Canadian employment laws and company policies through accurate record keeping Maintain documentation for audits, reporting, and internal controls Assist with coordination of external HR vendors (e.g., benefits, background checks) Employee Experience Support on-boarding activities to ensure a smooth new hire experience Assist with coordination of employee engagement initiatives and local events Contribute to a positive and inclusive work environment Occasionally, the role may also support recruitment-related activities in partnership with the Talent Acquisition team, contributing to a positive and efficient candidate experience. What you bring Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent combination of education and experience Approx. 3 years of experience in HR coordination, HR operations, or administrative support within HR Exposure to employee lifecycle processes (e.g., on-boarding, off-boarding, HR documentation) Basic knowledge of employment practices, HR policies, and compliance requirements Experience coordinating with external vendors (e.g., benefits, background checks) Excellent communication skills with a proactive, hands-on, and service-oriented mindset. Strong understanding of USCAN labor laws and employment policies. Ability to support HR processes and compliance-related activities with guidance Ability to collaborate across countries while ensuring local HR processes run smoothly. Strong attention to detail and problem-solving skills to ensure accuracy in HR processes. Ability to work in a fast-paced, global environment and manage multiple priorities effectively. Proficiency in HRIS systems and Microsoft Office (Excel, Word, PowerPoint). We’re building something meaningful, and growing fast. Impact & ownership – You’ll shape how we build our global organization Global exposure – Be part of an international team, working closely with colleagues across Europe and North America Growth environment – A company where you can influence, improve, and develop Purpose-driven work – Contributing to sustainability through circular technology We want you to be able to Be Your Best in your job – and we will support you in this. We’re a community that supports each other and works together to get things done. Collaboration is at the heart of how we operate: people and leaders are easy to approach and engaged, and fresh ideas are always welcomed. Our culture is friendly, forward-thinking, and focused on helping you grow. Here, you’ll have room to develop, contribute to something bigger, and feel recognized for the impact you make every day. And what´s in it for you? Recognition & Rewards – Bonus programs and excellence awards Continuous Learning – Development programs, coaching, and workshops Wellbeing Focus – Flexible culture, health initiatives, and work-life balance Fun & Connection – Team challenges, sports activities, and annual events Contact details: For further questions, please contact our Senior HR Manager, North America & Global HRBP Michael Zolotykh by email michael.zolotykh(at)3stepit.com. Please note, we do not accept applications via email. Closing date: Please submit your application as soon as possible, on our career page. Applications will be reviewed on a rolling basis. Please note that we are unable to provide sponsorship for this role. We look forward to hearing from you! #J-18808-Ljbffr 3stepIT