Property Manager

Job Description

Job Description

MISSION STATEMENT: To transform lives through love and service.

SUMMARY: The Property Manager is responsible for a broad spectrum of Management functions and business practices related to the leasing and management of commercial, multi-family, and single-family homes. The Property Manager will effectively maintain property management practices to ensure accurate and reliable processes necessary for business operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required. Nothing in this job description restricts management’s rights to assign or reassign duties and responsibilities to this job at this time).

• Coordinate with program staff to ensure timely application processing in accordance with funder requirements.
• Coordinate with maintenance staff to ensure properties are properly maintained to meet funder and insurance requirements.
• Manage purchasing needs for assigned properties.
• Coordinate property operations and maintenance budgets with the Chief of Property Management.
• Maintain property budget performance in concert with the Chief of Property Management.
• Oversee subcontracts to ensure fiscally responsible property operations.
• Adhere to the record retention policy and process documents for destruction.
• Prepare funder required documents for assigned property performance.
• Ensure necessary supplies are ordered and maintained.
• Ensure security requirements are met, and systems are maintained.
• Coordinate with Permanent Supportive Housing staff for tenant needs.
• Ensure data quality processes are adhered to for Property Management Systems.
• Ensure tenant maintenance tickets are processed and rectified in an acceptable timeline.
• Manage Emergency request processes and procedures as needed.
• Ensure the department adheres to all PII regulations and protects tenants’ privacy rights as required by law.
• Sort and file documents after posting.
• Coordinate with management to prepare reports to all necessary funders and governing bodies as needed.
• Coordinate with Chief of Property Management to conduct performance analysis of properties
• Make recommendations to Chief of Property Management to increase the fiscal performance of properties as needed.
• Ensure all staff comply with OSHA and other safety governing regulations.
• Ensure tenants receive annual disaster preparedness documents .
• Ensure property protection checklists and procedures are completed prior to and during emergencies.
• Participate in the agency’s Emergency Operations Center processes.
• Ensure properties are prepared for Emergency operations and have the necessary supplies to operate in accordance with the funder requirements.

OTHER RESPONSIBILITIES:

• Participates in SVdP CARES and other subsidiaries Administrative programs as needed.
• Complies with all applicable training requirements.
• Complies with all company safety, personnel, and operational policies and procedures.
• Complies with work schedule to ensure effective operations of Agency programs.
• Contributes positively as a member of a productive and cooperative team.
• Performs other duties as necessary to fulfill Vincentian Properties Mission.
• Must perform Essential Worker duties during Emergency declarations.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.)

• Able to speak, write, and understand English.
• Possess basic computer skills.
• Must be sensitive to and respect cultural diversity amongst clients, staff, and volunteers and able to work with diverse racial, ethnic, and economic groups.
• Flexible work schedule including evenings, nights, weekends, and holidays.
• Ability to set appropriate limits, work under deadlines and multi-task.
• Ability to organize, prioritize, self-motivate, and deliver results.
• Excellent communication and listening skills.
• Possess strong work ethics.
• Successfully pass Law Enforcement background screening.
• Valid Florida driver’s license if driving an agency vehicle or a personal vehicle for company business.
• Must have reliable transportation.
• Mission driven attitude supplemented with integrity and passion.
• Adherence to the highest ethical standards, personally and professionally.

• A high level of openness and willingness to receive feedback/suggestions from superiors and others, and to learn new skills to improve job performance.

• Evidence of deep alignment with the St. Vincent de Paul CARES Mission and Values.

ADDITIONAL KNOWLEDGE, SKILLS, AND ABILITIES: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.)

• Must be able to handle multiple priorities, accept and respond to direction and guidance, and be detail-oriented.
• Knowledge of basic clerical tasks and responsibilities.
• Ability to accurately file alphabetically and numerically.
• Extensive knowledge of Access, Excel, Microsoft Word, and accounting software, property management software.
• Strong organizational, time management, and data management skills.
• Proven ability to work effectively both individually and as part of a team.
• Ability to problem-solve under pressure.
• Ability to construct written correspondence with co-workers, vendors, etc. via e-mail, memos, or forms.

EDUCATION AND EXPERIENCE: (Pending on position and if prior to hire is approved by Chief Executive Officer, a comparable amount of training, education, or experience may be substituted for the minimum education qualifications)

• Bachelor’s degree, preferably in Business Management or applicable areas of study.
• At least 3 years of experience working in Property Management or a similar position.
• Experience in lieu of education requirements on a case-by-case basis.
• Certified Property Manager (CPM) preferred but not required.

GENERAL PHYSICAL DEMANDS : These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation can be made, if appropriate, to enable people with disabilities to perform the described essential functions of job. Working in an office/site requires prolonged sitting at the computer workstation, standing, bending, reaching, lifting up to 20 lbs. and some driving. Requires manual dexterity sufficient to operate standard office machines such as computers, fax machines, calculators, telephones, and other office equipment. It is also required to regularly sit, speak, and listen, the employee is also required to walk, use hands and fingers to type, operate equipment, and maintain records and notes. Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

MENTAL DEMANDS : Must handle new and diverse work problems on a daily basis. Personal maturity is an important attribute. Must be able to resolve problems, handle conflict, and make effective decisions under pressure. Must have the ability to listen objectively to people, perceive the real problem and assist in bringing issues to a successful conclusion. Must relate and interact with, volunteers, clients, contractors, visitors, and employees at all levels within the Agency.

WORK ENVIRONMENT : Environment will occasionally become noisy due to equipment operations and interactions among clients and staff. There may be the possibility of being exposed to communicable disease, possible exposure to verbal abuse or similar behavior from residents/clients. On an as needed basis, employees may be called upon to work outside of the established work schedule or work odd hours. All information associated with the Agency is confidential.

Employee Benefits:

• Health Insurance
• Life insurance
• Dental Insurance
• Vision insurance
• Short- and Long Term Disability
• 120 hours of PTO accrued biweekly starting at day 1 of employment
• 13 Paid Holidays to include Employee’s birthday and Date of Hire
• 403(b) with employer match up to 3%

St. Vincent de Paul CARES is an Equal Opportunity Employer.