Secretary

Job Title

Secretary

Duties

Help

Duties include but are not limited to:

• Manage requests for information and/or resolve a variety of administrative inquiries both from within and outside of organization.
• Review all outgoing correspondence and reports for proper format, mathematical accuracy, correct grammatical contents, spelling and all necessary coordination of facts has been completed.
• Input employee's attendance and leave information daily i.e. includes regular hours, days worked, overtime, holiday pay, differential, compensatory time earned or taken, any applicable premium pay, absence for Leave Without Pay (LWOP), Absence without Leave (AWOL), military leave, annual and sick leave, Authorized Absence (AA) and changes in T&L units
• Receive incoming correspondence, publications, regulations and directives, to ensuring tasks, reports, and other action items are completed timely by distributing work to appropriate staff member and departments.
• Collaborate with the Administrative Officer for the effective coordination and/or administration of human resource programs, i.e. including personnel actions, incentive awards, and performance evaluation programs.
• Schedule/reschedule appointments when it becomes apparent that supervisor will not be able to meet as needed.
• Brief supervisor on matters to be considered before the scheduled meetings as needed.
• Coordinate for appropriate staff to attend meetings in the absence of the service chief and deputy chief as needed.
• Prepare final documents and various other correspondence from e.g. recorded/verbal dictation, rough drafts, rough notes of engineers and including highly technical and complex terminology of an engineering, architectural and construction nature
• Screen calls and visitors to assure follow-up inquiries are referred to appropriate personnel based on knowledge of programs and/or operations.
• Maintain current personnel listing of employee's emergency contact information and/or updating the emergency cascade call back rosters and distributing listing to the appropriate personnel.
• Manage office supplies by developing and managing inventory and adjust volumes based upon the usage rates and customer needs.

Work Schedule: 8:00am - 4:30pm

Compressed/Flexible: Not Authorized

Telework: Not Authorized

Virtual: This is not a virtual position

Position Description/PD#: Secretary/ PD13071O

Relocation/Recruitment Incentives: Not Authorized

Permanent Change of Station (PCS): Not Authorized

PCS Appraised Value Offer (AVO): Not Authorized