Virtual Assistant
$800 - $1,000 per monthSomewhere
Job Title: Executive Assistant
Location: RemoteSalary Range: $800-$1000/month per month depending on experience
Performance Bonuses: Potential to earn up to $1300/month based on performance Job Type: Full-Time (40 hours/week, 5 days a week) Working Hours: 10:00 AM - 6:00 PM EST Job Description: We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to join our team and assist our client with a wide range of personal and business tasks. This position is a multifaceted role which requires an Assistant for biotech-related tasks, real estate portfolio management, and personal errands. ideal for someone with a "go-getter" attitude who is comfortable taking initiative, is good at problem-solving, and thrives in a fast-paced environment. The Executive Assistant will support our client's real estate portfolio, handle administrative duties, manage communication, and assist with other day-to-day business needs. Key Responsibilities:
- Provide administrative support for both personal and business-related tasks.
- Manage emails, calendar scheduling, and meeting coordination using Microsoft Office tools (Outlook, Excel, PowerPoint).
- Manage reservations and appointments for personal and business-related events.
- Communicate effectively using Office 365 tools, ChatGPT, and iPhone to ensure efficiency and productivity.
- Handle other ad hoc tasks as requested, displaying excellent time management and organizational skills.
- Be resourceful and capable of figuring out solutions independently when given new tasks or challenges.
- Act as the first point of contact for prospective tenants, answering inquiries and following up with leads.
- Assist in managing the leasing process, including application collection, lease agreements, and move-in coordination.
- Assist with marketing campaigns to promote vacancies and attract qualified tenants.
- Stay informed about local market trends and competitor pricing
- Develop and maintain PowerBI dashboards to track leasing activity, occupancy rates, revenue, and other key performance metrics.
- Generate detailed reports on leasing performance, tenant retention, and market trends, providing insights for management decision-making.
- Utilize PowerBI to identify areas for process improvement and recommend data-driven strategies to enhance leasing operations.
- Provide regular updates to management on leasing performance and business metrics.
- At least 2 - 3 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
- Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint), Email, and PowerBI
- Must be comfortable and experienced with tools like DocuSign and Office 365.
- Excellent verbal and written communication skills.
- Strong interpersonal skills; ability to engage with clients, vendors, and real estate investors.
- Highly organized and detail-oriented with the ability to handle multiple tasks simultaneously.
- Proactive and self-motivated, with a "can-do" attitude and the ability to figure things out independently.
- Experience with iPhone and related mobile productivity tools is a plus.
- Ability to work remotely, with occasional in-person work required in Philadelphia.
- Familiarity with the real estate industry and processes is a plus.
- Experience in managing schedules and booking reservations.
- Previous experience working with clients or executives in a fast-paced environment.
Vacancy posted 2 days ago
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