Executive Administrative Assistant

Job Description

Allied National Services is seeking a reliable and motivated Executive Administrative Assistant to join our growing team. The ideal candidate is a proactive self-starter who thrives in a fast-paced, high-growth environment, demonstrates strong organizational and communication skills, and enjoys supporting both people and business operations. This role works closely with leadership and cross-functional teams in a collaborative environment.

This is a full-time, non-exempt position.

Key Responsibilities:

• Provide comprehensive administrative support across the organization

• Maintain files and records in compliance with legal requirements and company policies

• Support Directors and senior leadership with administrative tasks and special projects

• Respond to and manage incoming mail, phone calls, and email inquiries

• Prepare reports, scorecards, and basic data analysis using Excel and internal systems

• Assist with internal inquiries related to policies, procedures, and benefits programs

• Build and maintain strong relationships with internal and external stakeholders

• Support the development of presentations for senior leadership, including data and key insights

• Assist with training programs, including scheduling, attendance tracking, onboarding preparation, and maintaining training materials

• Identify opportunities to improve processes, productivity, and efficiency

• Participate in special projects and cross-functional initiatives as needed

Core Competencies:

• Maintains strict confidentiality and demonstrates integrity

• Highly organized with strong planning and prioritization skills

• Excellent problem-solving and critical thinking abilities

• Builds trust and fosters strong working relationships

• Promotes teamwork and collaboration

• Demonstrates accountability and ownership of responsibilities

• Technologically proficient and adaptable

• Strong written and verbal communication skills

• High attention to detail and accuracy

• Ability to work effectively under pressure in a fast-paced environment

Minimum Qualifications:

• Bachelor's degree preferred, or 2-3 years of administrative experience in a corporate environment

• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

• Strong communication skills with the ability to actively listen and ask thoughtful questions

• Excellent time management, organization, and prioritization skills

• Process-oriented mindset with a focus on accuracy and compliance