AP Clerk

Job Description

Job Description

About Company:

Horizon Realty Group is a Chicago-based and family-owned/operated property management company that manages and rents 26 high-value apartments in Chicago's nicest neighborhoods--including Edgewater, Uptown, Rogers Park, Lakeview, and Lincoln Park. Horizon also manages The Merion, an independent senior living community in Evanston.

Horizon is always looking for qualified and talented individuals to join our growing family.

About the Role:

The AP/AR position is responsible for processing and maintaining accurate vendor invoices, payments and monthly reporting for Horizon portfolios. This position ensures timely and accurate payment of invoices, maintains vendor relationships, and supports the accounting department with administrative and financial functions related to residential and/or commercial property operations.

Minimum Qualifications:

• High school diploma or equivalent in Accounting Course Work
• Proficiency with accounting software and Microsoft Office Suite, especially Excel.
• Knowledge of Real Estate/Property Management Industry
• Ability to manage multiple deadlines in a fast-paced environment
• Ability to work independently and collaboratively within a team environment.

Preferred Qualifications:

• Experience with Yardi Management Software, Payscan & Checkscanning softwares
• Excellent communication and interpersonal skills.
• Proven experience of at least 3-5 years in accounts payable or a similar finance role.
• Strong numerical aptitude and attention to detail.

Responsibilities:

• Process/Review various types of accounts payable transactions including the entry of vendor invoices, manual & emergency check requests by ownership
• Review/Scan/Upload received invoices both electronically and paper submitted invoices to 3rd party data input contractor for input
• Verify invoice approvals, supporting documentation, and proper GL coding
• Enter invoices into Payscan accounting software accurately & timely
• Prepare & process weekly check runs, ACH payments
• Reconcile vendor statements and resolve invoice discrepanices or payment issues
• Maintain organized accounts payable records relating to COI's
• Communicate with vendors regarding payment status, missing documentation, and account inquiries
• Assist Controller with month-end and quarter-end closing processes for utilities & contractual agreements
• Monitor utility invoices, recurring expenses & contracted billing for properties
• Assist with 1099 year-end reporting alongside AP Manager
• Receive incoming rent payments, scan and post to appropriate resident ledgers
• Perform additional administrative and accounting duties as assigned

Skills:

The AP Clerk utilizes strong organizational and analytical skills daily to ensure invoices are processed accurately and payments are made on time, which helps maintain positive vendor relationships. Proficiency in accounting software and Excel is essential for managing data entry, reconciling accounts, and generating reports efficiently. Communication skills are used to liaise with vendors and internal teams to resolve discrepancies and clarify payment terms. Attention to detail is critical to identify errors or inconsistencies in financial documents, preventing costly mistakes. Time management and multitasking skills enable the AP Clerk to handle a high volume of transactions while meeting strict deadlines and supporting month-end closing activities.