Accounts Payable Specialist
Hire Talent
Accounts Payable Specialist
This position is responsible for reviewing site expenses submitted through the purchase order system to ensure accurate expense recording, proper internal controls, and timely vendor payments.
Review site expenses submitted through the purchase order system and ensure all required approvals and documentation are in place.
Obtain all necessary documents for payment processing, including invoices, packing slips, purchase orders, and approvals.
Assemble complete voucher packages for payment processing.
Proactively identify, research, and resolve discrepancies and pending payment issues.
Communicate effectively with internal and external stakeholders regarding purchase order and payment issues.
Input invoices into QuickBooks using proper general ledger coding and posting dates.
Maintain electronic records of invoices, purchase orders, approvals, packing slips, and vendor information in QuickBooks.
Monitor payment due dates and process payments according to the working capital schedule.
Reconcile credit card statements and petty cash.
Ensure all vendors have valid W-9 forms on file and issue annual 1099s to applicable vendors and contractors.
Prepare work papers for monthly sales and use tax payments.
Manage new vendor setup and the credit application process.
Prioritize multiple tasks effectively to meet deadlines and maintain timely payment processing.
Requirements
Minimum of 3 years of related Accounts Payable/Accounting experience.
Strong working knowledge of QuickBooks (preferred).
Strong proficiency in Microsoft Excel (required).
Working knowledge of Microsoft Outlook.
Experience with invoice processing, purchase orders, vendor management, and payment processing.
Understanding of general ledger coding and expense recording.
Experience with W-9s and 1099s is preferred.
Detail-oriented, organized, logical, and resourceful.
Strong oral and written communication skills.
Ability to prioritize tasks and meet deadlines.
Self-directed with strong time management skills.
Ability to exercise initiative, research issues, and solve problems effectively.
Positive attitude and ability to work effectively as part of a team.
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