Project Coordinator and Administrative Assistant

Project Coordinator / Office Administrator

Tomorrow Water is hiring a Project Coordinator / Office Administrator at its Anaheim, California headquarters. Come join a nimble, multinational cleantech company working on the latest water treatment technologies and delivering valuable to our customers.

Office Administration

• The tasks of the office administrator will include bookkeeping, employee onboarding, and answering general customer calls & emails.
• The ideal candidate will be competent in prioritizing and working with little supervision
• They will be very organized, self-motivated and trustworthy
• The office administrator ensures smooth running of the office location and significantly contributes to sustainable growth
• Answering telephone calls and emails from customers and clients and directing them to relevant staff if/when needed
• Assisting in payroll coordination, A/P, A/R, scheduling and all other general office duties
• Monitoring office supplies and ordering new stationery, furniture if/when needed
• Interviewing and training new office employees and organizing their employment paperwork
• Organizing maintenance companies to keep the office organized and safe
• Reporting office progress to senior management and working with them to improve office operations and procedures
• Process payroll for all 1099 Contractors

Project Coordination

• Assist in setting up projects, creating project folders
• Maintain, monitor, and organize project records and documentation on incoming and outgoing project documents
• Create, organize, and distribute invoices
• Generate purchase orders to vendors and track purchase order
• Maintain vendor database and document vendor information
• Support the project management team in working with government authorities on obtaining all necessary project permits, licenses, variances, and other land development processes
• Coordinate and track submittals, change orders, schedules, and the distribution of updated documents to subcontractors and vendors
• Coordinate equipment and material deliveries for Project Managers and others

Relationship Management

• Demonstrates the ability to tactfully handle difficult situations
• Builds long lasting relationships with internal and external customers that are built upon trust and delivering results