Office Manager

Posting Details Classification Information Position/Classification Title Administrative Support Spec Classification Type SHRA Position required to work during periods of adverse weather orother emergencies N - Not Mandatory Minimum Experience/Education High School Diploma or equivalency and one year of related officeexperience; or equivalent combination of training andexperience. Preferred Years Experience, Skills, Training,Education Bachelor's degree in business administration, publicadministration, or related business area; or equivalent combinationof training and experience. All degrees must be received fromappropriately accredited institutions. -Ability to utilize discretion in the workplace and stay objectivewhile interacting with their supervisor, Office of StudentActivities staff, students, and NC A&T State Universityfaculty, staff, and visitors. -General knowledge of the principles and practices of developingand implementing campus programs. -Ability to stay focused, be a self-starter, possess exemplary timemanagement and organizational skills, take responsibility for taskmanagement. -Ability to serve a diverse population in a courteous manner. Required License or Certification Position Overview Primary Purpose of Position The position will serve as the primary management assistant to the Executive Director of Student Activities & Campus Involvement. Position will administer and manage the business and financial affairs of the Office of Student Activities. Position will assist in managing and reporting for 10 budgets as well as assisting with procurement card and travel card reconciliation, student worker payroll, purchasing, inventory control, tax fringe benefit reportsand other closely related work. Primary Function of Organizational Unit The Office of Student Activities oversees the development and organization of the university's primary extra-curricular programs. These areas include Student Government, Campus Programs, the Fraternity & Sorority system and Club & Organizations, as well as university wide events such as Homecoming & other large-scale events. Work Hours M-F, 8a-5p Some Evenings and Weekends Is this position eligible for a remote or hybrid workarrangement, consistent with university and statepolicies. On-site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office spaceon-site) Key Responsibilities and Related Competencies Business Administration Essential duties and responsibilities include but are not limited to the following: Assist with the daily financial operations of the office. Provide assistance with planning and implementation of programs and activities. Ability to manage and improve businessprocesses and operations by ensuring continuity and integration ofpolicies and procedures. Ability to develop long- and short-termgoals and objectives that support the business functions. Provideassistance with planning and implementation of programs andactivities. Financial Management - Budget Ability to plan and monitor the use of expenditures to meetorganizational objectives and compliance. Ability to prepare budgetdocuments and reports. Ability to allocate resources, planprocurement, and oversee budgets and contracts to ensure fiscalstability of the organization. Manage calendars, create files,monitor Student Activities budgets and expenditures, generaterequisitions for areas under Student Activities, keep accuratebudget records, make purchases, reconcile accounts, complete traveland procurement card documents for staff members, compile and trackcontracts, photocopy, maintenance of an accurate filing system,databases and files, word processing, order supplies and equipment,process mail and compile information for reports. Communication (Presentations, Oral, and Written) Provide fiscal, administrative and clerical support for the Officeof Student Activities, including answering phones, greetingvisitors, providing front desk support; serve as first contact withstudents. Meet and greet students, provide information aboutprograms and events, promote and assist student involvement inprograms and activities. Transcribe minutes for meetings. Developand maintain collaborative relationships with other North CarolinaA&T State University departments, faculty, staff, students,visitors, and campus groups. Ability to clearly and conciselyconvey information orally or in writing to individuals or groups toensure that they understand the information and the message.Ability to listen and respond appropriately to others using theappropriate media (e.g. email, presentations, etc.). Office Technology Demonstrated proficiency at an intermediate level using standardoffice software applications, including Word, Excel, andPowerPoint. Additionally, initiate purchase requisitions usingAggie Mart, access Banner Student and Banner Finance, and makeedits to Student Activities websites. Position Information Working Title Office Manager Competency Level Advanced Position Number 007380 Recruitment Range $43,207 - $48,000 FLSA Non-Exempt Appointment Type Permanent - Full-time FTE 40 hours/week, 12 months Organizational Division Student Development Organizational Location VC for Student Affairs Organizational Unit Student Activities Posting Detail Information Posting Number SHRA3190 Open Date 06/08/2026 Close Date 06/22/2026 This position may be eligible for a remote or hybrid workarrangement, consistent with university and state policies. N.C.A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station. North Carolina A&T State University participates in E-Verify. Federallaw requires all employers to verify the identity and employmenteligibility of all persons hired to work in the United States.North Carolina A&T State University is an Equal Opportunity andAffirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, nationalorigin, sex, age, disabling condition, veteran status, politicalaffiliation, genetic information or sexual orientation and sexualidentity. Employee Benefits available to NC A & T permanent employees include the following and more Accrued Vacation and Sick Leave for Eligible Employees Community Service Leave Aetna – State Health Benefits of North Carolina NCFlex – Vision, Dental, Flexible Spending Account, LifeInsurance and more 12 Paid Holidays Teachers and State Employees Retirement System ( TSERS ) Optional Supplemental Plans – 401k, 403b, 457b and 457 Employee Assistance Program ( EAP ) Campus Recreation Center Discount University Bookstore Discount and more Applicant Documents Required Documents Resume Optional Documents Cover Letter Certificate of Release or Discharge from Active Duty(DD-214) #J-18808-Ljbffr