Accounts Payable Specialist

Inn At Perry Cabin Accounts Payable Specialist

Pyramid Global Hospitality is a leading hospitality management company with a portfolio of more than 200 hotels and resorts and over 18,000 associates across the United States, Caribbean, and Europe. Our platform includes Benchmark Resorts & Hotels, a collection of distinctive independent properties; Axiom Hospitality, our European hotel management company; and PYRAMIDWORKS, which provides integrated workplace and facilities services. With corporate offices in Boston, The Woodlands, Texas, and London, Pyramid combines global scale with a hands-on approach focused on exceptional service, operational excellence, and long-term partnerships.

At Pyramid, our people are at the heart of everything we do. We are committed to creating an environment where associates are respected, supported, and empowered to grow their careers. Team members have the opportunity to collaborate directly with experienced leaders, take on meaningful stretch assignments, and gain exposure to a diverse portfolio of properties, brands, and markets. Whether you are beginning your hospitality career or bringing years of experience, you'll find opportunities to learn, develop, and make an impact.

Our commitment to associates, guests, owners, and the communities we serve has helped make Pyramid and our properties among the most recognized in hospitality. From being named among the best places to work by respected publications such as USA Today, The Boston Globe, and The Houston Chronicle to earning top travel accolades from Travel + Leisure, Condé Nast Traveler, Forbes Travel Guide, and U.S. News & World Report, these recognitions reflect the culture, service excellence, and commitment to people that define the Pyramid experience.

About our property:

We invite you to become part of our crew at one of the most desirable destinations on the Eastern Shore, the Inn at Perry Cabin. A Forbes 4-star historical gem tucked away on acres of privacy along the serene Miles River in St. Michaels, Maryland, the Inn at Perry Cabin encompasses genuine hospitality with a strong sense of nautical heritage. Our luxury resort provides a unique and authentic Chesapeake Bay experience and has been recognized as a top resort in the Mid-Atlantic by Condé Nast and Travel + Leisure. Providing upscale amenities such as Links at Perry Cabin (our exclusive Pete Dye-designed golf course), the Spa at Perry Cabin (our therapeutic oasis), and a Fleet of five sailboats, including the historic 1902 Skipjack, Stanley Norman, and a stately 55-foot Hinckley Yacht, Inn at Perry Cabin is one of the most desirable and unforgettable places to work on the Eastern Shore. Adding to the charm of the resort is a zero-edge swimming pool, lush gardens maintained by our on-property horticulturist, complementary bicycles, kayaks and paddleboards, and a unique array of resort activities. As a member of our crew, you will work with the BEST. Our team of diverse and passionate professionals enjoy an environment that fosters growth and encouragement in all they do. Our culture is supported by our Pillars: Service, Teamwork, Professionalism & Respect, Integrity, and Delivering Results. Our INN Crew share the goal of providing exceptional service and creating lasting memories for all guests of the Inn. If you are ready to set sail into a new adventure, apply today and enjoy the many benefits and great opportunities for growth at Inn at Perry Cabin! For more information about the Inn at Perry Cabin, please visit our website at innatperrycabin.com

What you will have an opportunity to do:

Essential Job Functions

• The role proactively manages the accounts payable workflow, reviewing incoming invoices, performing three-way matching (invoice, purchase order, and receiving documents), verifying accuracy of amounts, terms, discounts, taxes, and approvals, and preparing payments to ensure timely vendor remittances and cash flow optimization.
• Thoroughly reviews all relevant documentation to confirm validity, prevent errors, duplicates, or fraudulent activity, and identify any discrepancies for prompt resolution.
• Conducts detailed pre-payment verifications, codes transactions to the appropriate general ledger accounts, and enters data into the accounting system with high accuracy to support reliable financial reporting.
• Remains responsive and accessible to vendor inquiries, internal requests from purchasing, receiving, or department managers, and payment-related issues throughout the cycle, providing timely communication, updates, and resolutions via email, phone, or system portals.
• Continually monitors vendor statements, accounts payable aging reports, payment schedules, and open items; reconciles vendor accounts, investigates and resolves outstanding balances, disputes, or short payments to maintain accurate records and strong vendor partnerships.
• Communicate any invoice discrepancies, payment holds, changes, or deviations in a timely and clear manner to relevant stakeholders.
• Observes and enforces all objectives, policies, procedures, and internal controls established by the Accounting Department, including segregation of duties and fraud prevention measures.
• Ensures full compliance with company financial policies, tax regulations, payment terms, vendor contracts, and applicable regulatory requirements during invoice processing and payment execution.
• Provides daily operational support to Assistant and Area Director of Finance, or other departments as required, based on business needs, deadlines, and workload.
• Performs additional supportive functions to contribute to the effective operation of the Accounting and Finance departments.
• Other duties may be assigned based on business needs.

This job description is not intended to be exhaustive of all tasks that need to be performed but to give the general objectives to be achieved and may be modified from time to time to reflect the ever-changing business environment.

Job Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Thorough knowledge in accounting concepts and bookkeeping.
• Knowledge of basic Accounts Payable procedures.
• Ability to reconcile accounts.
• Ability to operate Hotel Accounting computer system and personal computer.

Educational and Required Skills

High School education is a must, Associate's degree or Bachelor's degree in Accounting Finance is preferred.

Language Skills

Ability to communicate fully in English with all levels of management and co-workers. Spanish will be an advantage. Ability to read and interpret documents and manuals. Ability to create, write and produce correspondence and documents. Ability to speak effectively and professionally before groups of customers or employees of the organization. Ability to communicate effectively with hotel vendors and staff. High degree of professional integrity and be able to work in a safe, prudent and organized manner. Ability to resolve problems effectively.

Mathematical Skills

Thorough knowledge in accounting concepts and bookkeeping and also have basic math skills.

Reasoning Ability

Ability to apply common sense understanding to direct or carry out furnished in written or oral or diagram instructions. Ability to interpret instructions and guidelines set by the hotel's policy and procedures.

Working Conditions

The working conditions described below are representative of those an employee encounters while performing the essential functions of this job.

Equipment to Be Used

• Standard office equipment, including telephone, computer, calculator, fax, and computer programs including Microsoft Word, Excel, PowerPoint, and email.

Physical & Mental Requirements

• Regularly required to stand, walk, talk, and hear; frequently required to use hands to finger, handle, feel and reach with hands and arms; frequently required to sit, climb or balance, stoop, kneel, and crouch. Requires manual dexterity sufficient to operate standard office equipment. Requires normal range of hearing and vision.
• Must be able to resolve problems, handle conflict, and make effective decisions under pressure.

Work Environment

• Interior of hotel. Occasional exposure to direct sunlight, high humidity, extremes of heat and cold, noise, paint, and other exposures associated with the hotel environment.
• The work environment may involve varying conditions and circumstances with guests, staff, visitors, government agencies, etc.

This job description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions and perform any other related duties, as may be required by their supervisor. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.

What are we looking for?

Compensation:

$21.50 - $21.50

Pyramid Global Hospitality is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.