Administrative Assistant

Administrative AssistantMinivasive Pain and Orthopedics is looking for a full-time Administrative Assistant to join the team. The Administrative Assistant is responsible for providing administrative support to ensure efficient operation of the office. Supporting managers and employees through a variety of tasks related to organization and communication. Additionally, handling confidential and time sensitive material.Essential Functions:Welcomes new staff and ensure they are situatedActs as first line of communication providing general support to visitorsAnswers incoming calls and redirect calls when appropriateProvides information, answers questions and request inquiries via email, telephone or in personReceives, sorts, and distributes mail receivedProduces and distributes correspondence memos, letters, faxes, and formsDevelops filing system to maintain administrative duties such as filing, copying, binding, scanning etc.Maintains computer and manual filing systemsOrders and maintains office suppliesOrganizes department manuals and ensures all team members have the most updated copySchedules meetings and appointments for the departmentTakes accurate minutes of meetingsAssists in the preparation of reports and distributionMaintains employees anniversary dates and birthday celebrationsManages contact lists and accurate records of customer interactionsPerforms other related duties as assignedKnowledge, Skills, and Abilities:Knowledge of administrative and clerical procedures, systems such as word processing, managing files and recordsStrong attention to detail: being careful about detail and thorough in completing work tasksAbility to adapt with flexibility: being open to change (positive or negative) and to considerable variety in the workplace.Ability to maintain effective and organized systems to ensure timely and accurate task completionStrong computer knowledge including proficiency with MS Outlook, Word, and ExcelExcellent verbal and written communication skillsAbility to work independently and closely with diverse roles/team membersEducation and Experience:High School diploma or GEDTwo (2) years of experience in an administrative roleValid Texas Drivers LicenseBenefits:3 Medical Plans2 Dental Plans2 Vision PlansEmployee Assistant ProgramShort- and Long-Term Disability InsuranceAccidental Death & Dismemberment Plan401(k) with a 2-year vestingPTO + Holidays