Administrative Assistant

Administrative Support For Center For Safe And Secure SchoolsResponsible for the administrative support duties related to the office of the Center for Safe and Secure Schools.QualificationsEducation/Certification:High school diploma or GED certificateSpecial Knowledge/Skills:Basic understanding of safety proceduresAbility to use a personal computer including use of the following software:Microsoft WordExcelPowerPointAdobe Acrobat ProfessionalAbility to type and keyboard by touchAbility to communicate effectively (verbal and written) using proper English grammarAbility to effectively utilize computers and other office equipment as requiredAbility to work with numbers in an accurate and rapid mannerAbility to organize, prioritize and meet established deadlinesAbility to maintain accurate and auditable recordsExperience:Four years of secretarial or related experienceMajor Responsibilities and DutiesPerform general administrative support duties, coordinate travel arrangements, and handle correspondence.Provide excellent customer service to all users regarding all Center activities.Assist the Director by coordinating communications with other individuals and groups including the Operations Board.Assist the Director with preparations for meetings.Assist the Director and Center staff with report preparations.Assist the Director with audit projects, special project studies and performance of research.Maintain the Operations Board, Risk Committee meeting schedules and registrations through NetStart Workshop Management System.Organize and manage routine work activities in the Center office.Coordinate Board Agenda items and Center meeting agendas.Maintain attendance records and payroll for Center personnel.Prepare travel requests, travel reimbursements, and P-card reports for all Center personnel.Reconcile aging reports inclusive of generating invoices and sending them to Center customers, workshop attendees, and Center members. Additionally, reconciling aging reports includes the collection of accounts that are unpaid or past due.Process incoming mail and other documents.Maintain shared files on intranet through SharePoint.Be familiar with and assist with duties assigned to other Center personnel when necessary.Maintain good public relations with department personnel, clients and the public.Maintain confidentiality of information.Perform other duties as assigned.