Administrative Assistant

Administrative Assistant

Essex Industries has operations in Saint Louis, Missouri, Huntington Beach, California, and Milford, Connecticut, serving local, national and international customers, both military and commercial. The company supplies platform controls, aircraft components, liquid oxygen equipment, and emergency breathing equipment to its customers. We are currently looking for an Administrative Assistant to provide administrative and operational support to the department. This role requires a dependable, organized, and detail-oriented individual who can effectively manage multiple priorities.

Essential Duties:

• Prepares, reviews, and submits quote packets, ensuring all required information is accurate, complete, and submitted on time
• Scans, uploads, and organizes invoices, receipts, quote packets, and other business documents within established electronic filing systems.
• Purchases office supplies, tools, materials, and other items needed to support daily operations.
• Coordinates with outside vendors to schedule facility maintenance, equipment service, and machinery repairs.
• Maintains organized and accurate administrative records and documentation.
• Answers and directs incoming telephone calls and greets visitors in a professional and courteous manner.
• Provides general administrative support to the department and assists with additional tasks and projects as needed

Requirements:

• High school diploma or GED required.
• Proficiency in data entry, typing, and general office practices.
• Strong verbal and written communication skills.
• Effective organizational and time-management skills.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Basic proficiency with computers and standard office software.
• Ability to work independently and collaboratively as part of a team.
• One year of experience preferred

Benefits:

• Base Pay and Overtime Pay Eligible
• Bonus Opportunity
• Paid time off
• 10 company holidays
• Training & Development
• Retirement Benefits – 401k matching
• Tax-Advantaged Accounts
• Medical, dental, vision coverage
• Flexible Spending Account
• Life Insurance
• Parental Leave
• Pet Insurance
• Employee Assistance Program