Office Experience Assistant (Temporary)

Office Services Team Member

Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact. To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading-edge management consulting along with technology and design, corporate and digital venturesand business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive.

You are a key member of the Office Services team responsible for the staff & visitor experience of the office. You will team with other members of the Office Services Team to drive day to day operations of the office.

You're Good At:

• Proactively greeting & supporting staff & guests while in the Los Angeles office
• Teaming with reception to reserve & track available shared space
• Being a key resource for our staff & guests, including: providing directions & tips for in the office and greater Los Angeles area; implementing concierge service including catering and meeting support

Maintaining overall appearance of the office:

• Proactively checking conference rooms, communal areas, offices, and workstations often throughout the day to ensure that work areas are clean, and supplies are fully stocked
• Monitoring housekeeping for both individual and common spaces
• Checking all printers to make sure they are operating and organized, disposing of any confidential material in a timely manner
• Acting as a resource during office repairs, liaising with office services team, building & vendors as necessary

Supporting office engagement:

• Suggest and solicit creative ideas to keep our engagement & events fresh and motivating
• Assist with affiliation events, including annual holiday party, summer retreat, offsite meetings and events, internal "celebrations" events, etc.
• Providing logistics support during office events and manage on-site vendors
• Provide support to others planning events (e.g. Cohorts, DEI, Social Committee, etc.)
• Act as on-site facilitator for event attendees during office happy hours and client meetings
• Partner with Office Service and Engagement Lead on data analysis and management projects monthly
• Partner with Office Service and Engagement Lead to continuously update office documents
• Coordinate event communication prepare guest lists and invitations, send confirmations, and track RSVPs
• Assist with budget estimates and options to ensure events remain within budget guidelines

Catering coordination:

• Ordering catering and setting up food and beverages for numerous office meetings and events
• Track catering budgets and invoices
• Researching and developing relationships with local Houston caterers

Office supplies:

• Ordering supplies and ensuring appropriate supplies are stocked and organized in shared workspaces

Kitchen coordination:

• Maintaining office kitchens, including proactively replenishing all kitchen supplies, food/drinks, etc.
• Heavy lifting required which can include large cases of food and drinks; able to use a step ladder
• Responsible for overall cleanliness and organization of office kitchens during the day. Ensuring proper maintenance of kitchen equipment and disposal of trash.

Conference room coordination:

• Responsible for overall cleanliness of conference rooms and ensuring they have adequate supplies.
• Coordinating with meeting organizers & office services team to ensure all meeting needs are met, including catering, furniture arrangement, IT and other room set-up
• Good working knowledge of our conference room/meeting technology to support basic IT needs along with ability to troubleshoot common user issues.

Teaming:

• Daily coverage of Reception during lunch, receptionist vacation, and ad hoc breaks
• Providing backup to the other members of the Office Services team as necessary, especially on days with multiple internal events or when other team members are out of office
• Process and submit expenses monthly
• Ad hoc and special projects as needed

What You'll Bring:

• Bachelor's degree strongly preferred
• 02 years of experience in administrative support or customer service, ideally in a fast-paced or professional services environment
• Strong service orientation and hospitality mindset
• Excellent communication and organizational skills
• Attention to detail and ability to multitask
• Proficiency in Microsoft Office Suite and willingness to learn new systems
• Ability to work periodic overtime as needed and be in office 5 days a week

Additional info:

This is currently a temporary position until November

Compensation Information:

The base hourly rate for this role is $31.25/hr

Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws. BCG is an E - Verify Employer. Click here for more information on E-Verify.