Construction Administrative Assistant

Job Description

Job Description

ABOUT FRECCIA:

Freccia Construction is a full-service construction company based in Round Rock, Texas, specializing in two core areas: custom residential building and commercial general contracting. On the residential side, we focus on high-end custom homes and luxury renovations, with a deep attention to detail, design, and the experience we deliver for each client. On the commercial side, we deliver full-scale general contracting services, including new construction, tenant improvements, and complex buildouts, for clients who value reliability, communication, and strong execution. 

We’re a locally owned, team-driven company that values professionalism, accountability, and mutual respect across every part of the business. Just as much as we care about the quality of our work, we care about creating a clear, supportive, and respectful environment for the people who make it happen.

GENERAL JOB DESCRIPTION:

The Administrative Assistant plays a key role in maintaining a professional and welcoming environment at the front desk. This position is ideal for someone who is organized, polite, and enjoys interacting with people. As an Administrative Assistant, you will be responsible for greeting visitors, answering phone calls, managing basic administrative tasks, and ensuring the smooth day-to-day functioning of the office front.

It is the Administrative Assistant’s responsibility to protect and promote Freccia Group's interests in all matters and to do whatever is reasonably necessary to carry out the duties and responsibilities of the role.

MAJOR DUTIES AND RESPONSIBILITIES:

• Support day-to-day administrative functions such as:
  • Filing (both digital and physical)
  • Scanning and data entry
  • Answering phones, accepting packages, and greeting visitors.
• Set up new subcontractors and vendors in project management software
• Send digital documents for signatures (e.g., to subcontractors, vendors, or clients)
• Maintain office supply inventory and place orders as needed
• Provide front desk and administrative support to other departments as required
• Uphold company policies and maintain confidentiality when handling sensitive information
• Input and update data in company databases and spreadsheets
• Assist the purchasing department by organizing trim-out materials for delivery to job sites
• Prepare and organize essential jobsite materials and supplies for the project manager
• Collaborate with the Purchasing Coordinator to:
  • Organize, maintain, and clean the attached warehouses
  • Track incoming packages
  • Log storage placement and confirm when items are delivered to jobsites
• Performs additional duties and responsibilities as required by management.
• Upload invoices, insurances and w9's from Subcontractors

QUALIFICATIONS FOR THE ROLE:

Education: 

• High school diploma or GED

Experience:

• 3 years’ prior experience in office administration
• Construction or very similar industry experience
• Competence with Google Suite/Apps
• Fluent in Spanish and English, required
• Experience with invoicing and data entry
• Experience with Excel and Word
• Experience with Cost Codes

KEY COMPETENCIES:

• Superb leadership skills and the ability to make decisions based on creative, structured strategies.
• Excellent initiative and the ability to tackle unknown difficulties and change direction quickly
• Comfortable wearing multiple hats and operating in the unknown
• Outstanding verbal and written communication skills
• Attention to detail and effective organizational skills