Administrative Assistant

Job Title: Administrative Assistant

The Administrative Assistant will provide essential support for invoice processing for standalone ship centers and perform a variety of general office duties. This role focuses on accurately receiving, reviewing, and submitting invoices, as well as maintaining organized records and supporting daily administrative operations.

Responsibilities

• Receive invoices from vendors via email and review each invoice for completeness and accuracy.

• Compare paper copies of invoices to electronic versions to ensure all details match before submission.

• Submit verified invoices through the designated process so they can be routed for payment.

• Support accounts payable activities by accurately handling invoice processing and basic billing tasks.

• Perform general administrative duties, including filing, organizing documents, and maintaining records.

• Conduct light data entry with a high level of accuracy and attention to detail.

• Answer incoming phone calls in a professional manner and direct inquiries as appropriate.

• Handle faxing, scanning, and copying of documents as needed to support office operations.

• Use Microsoft Office applications, including Excel, to enter, track, and manage invoice and administrative data.

• Communicate clearly and professionally with internal stakeholders and external vendors regarding invoice and administrative matters.

• Assist with other general office duties as assigned to ensure smooth daily operations.

Essential Skills

• High school diploma.

• At least 2 years of experience performing general accounting, invoice processing, or billing.

• Proven experience providing administrative support in an office environment.

• Hands-on experience with invoice processing and accounts payable tasks.

• Proficiency with Microsoft Office, including strong working knowledge of Excel.

• Accurate typing skills with the ability to type at least 45 words per minute.

• Strong data entry skills with a focus on accuracy and attention to detail.

• Effective verbal and written communication skills.

• Ability to manage multiple tasks and prioritize work in a structured office setting.

Additional Skills & Qualifications

• Previous experience in an administrative assistant role supporting financial or accounting functions.

• Familiarity with basic billing processes and terminology.

• Ability to work independently while also collaborating with team members and leadership.

• Strong organizational skills with the ability to maintain orderly filing systems and records.

• Comfort working with vendors and internal stakeholders to resolve invoice-related questions.

Work Environment

This role is based in a professional office setting, where the Administrative Assistant will work at a desk for the majority of the day. The position involves extensive computer use, including Microsoft Office and Excel, as well as regular handling of paper documents such as invoices and files. The work environment is structured and detail-oriented, with a focus on accuracy in invoice processing and administrative tasks. Standard office equipment such as phones, fax machines, scanners, and copiers will be used regularly.

Job Type & Location

This is a Contract position based out of Atlanta, GA.

Pay and Benefits

The pay range for this position is $23.36 - $23.36/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Atlanta,GA.

Application Deadline

This position is anticipated to close on Aug 26, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.