Propel PSU Operations Coordinator

Equal Opportunity Employer / Veterans / Disabled Portland State University Position Details Proposed Start Date: 08/03/2026 Classification Title: Administrative Support Rank: N - No Rank Working Title: Propel PSU Operations Coordinator Department: 400301 - STP Strategic Partnerships Admin Position Number: D92434 Representation: AU - AAUP Renewable: Yes Position FTE: 1.0 Tenure Status: N - not applicable Position Summary Research and Graduate Studies (RGS) is dedicated to building a stronger, more prosperous region through excellence in research, scholarship, and community engagement. RGS provides leadership, oversight, financial and administrative support, and expert guidance for PSU faculty and staff engaged in research, sponsored projects, creative endeavors, business partnerships, and tech transfer. The Propel PSU Operations Coordinator creates the operational foundation that allows four distinct innovation units — the Center for Entrepreneurship, the Portland State Business Accelerator, Innovation & Intellectual Property, and the Metro Region Innovation Hub — to function effectively and cohesively within a shared facility. This position is the primary point of contact for day‑to‑day financial transactions, human resources coordination, event planning and execution, and building operations across the full Propel PSU organization. The Operations Coordinator manages logistics for a wide range of events, from small internal gatherings to large community‑facing programs, and serves as the operational liaison for a high‑visibility building that hosts startups, community partners, students, and regional ecosystem stakeholders. This full‑time position reports to the Assistant Vice President for Innovation and supports a dynamic and growing organization at the center of Portland State University’s innovation and entrepreneurship mission. Primary Position Duties 30% Financial and HR Management — serves as the primary point of contact for day‑to‑day financial management and operations across all four units, ensuring accurate processing, record‑keeping, and reporting in compliance with organizational policies. 30% Events Management — plans and executes events for all four units, from small internal gatherings to large community‑facing programs, coordinating a broad range of logistics from concept through post‑event wrap‑up. 20% Building Operations — acts as the primary operational liaison for the physical facility, maintaining systems, aesthetics, and infrastructure that support all units housed within the building. 10% Scheduling and Administrative Support — provides light scheduling support to leadership and coordinates across units to ensure meetings, recurring obligations, and shared resources are organized efficiently. 10% Special Projects — supports organizational priorities and leadership initiatives that fall outside standard operational functions, demonstrating flexibility and problem‑solving across a wide range of contexts. This in‑person, on‑campus role is in a fast‑paced, customer‑facing environment with frequent interruptions. Some evenings and weekends are required. Start date is negotiable. In accordance with the AAUP collective bargaining agreement this position is open only to current PSU AAUP academic professionals (Article 17 Section 11). Minimum Qualifications Bachelor’s degree and 2 to 4 years of professional experience within the functional area. Microsoft Excel skills required. Preferred Qualifications Experience working with and managing organizational budgets. Fiscal transaction experience. Experience planning and executing up to medium‑sized (150 people) events. Strong interpersonal skills. Experience with building or office operations. Key Cultural Competencies Create an environment that acknowledges, encourages, and celebrates differences. Function and communicate effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities, and cultural backgrounds. Seek opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement. Adhere to PSU policies including Prohibited Discrimination & Harassment and the Professional Standards of Conduct. Environmental Stewardship Contributes to a culture of environmental stewardship, practices resource conservation, and actively works toward achieving long‑term sustainability goals. Work Days/Hours Generally Monday‑Friday, 8 am‑5 pm, with some evenings and weekends required. Total Compensation and Benefits Salary is dependent on several factors. New employees typically start around the Q1 level to allow for later growth within the salary band. The starting annual salary for this position will be between $58,596 and $69,140, but may be negotiated above this range depending on experience, skills, and budget considerations. Benefits include 95 % premium‑paid healthcare, a generous retirement and vacation package, and reduced tuition rates for employee, spouse, or dependent at any of the Oregon University System schools. #J-18808-Ljbffr Portland State University