Human Resources Assistant

Human Resources Assistant

The Human Resource Assistant manages overall office functions and serves in a variety of capacities while supporting the HR department. This position ensures the effective day-to-day operations of the HR department including maintaining employee personnel files, completing new hire and annual background checks, processing credit cards, scheduling and organizing meetings and trainings, payroll time tracking for hourly employees, and serving as backup to payroll processing.

Qualifications

Personal commitment to Jesus Christ and alignment with the statement of faith of BCH

Bachelor's degree or Associate's degree desired, or an equivalent experience related to the duties of this position.

Demonstrated high degree of professionalism, integrity, discretion, dependability and ability to work independently with minimal supervision.

Exceptional written and verbal communication skills; strong command of grammar and English usage in professional business communications which includes accuracy in proofreading, composing correspondence, editing, and typing.

Knowledge of office management principles and procedures.

Exceptional skill in prioritizing workflow as well as managing resources and time.

Acute attention to detail and accuracy in documents and in coordinating activities is required.

Demonstrated ability to maintain strict confidentiality of privileged information and perform a wide range of duties that require tact, sensitivity, independent judgment, diplomacy, organizational skills, flexibility, and discretion.

Excellent interpersonal skills and customer focus, with the ability to project a collaborative and professional demeanor.

Must have the capability to support agency programs as well as adhere to accreditation standards and N.C. licensing requirements.

Thorough knowledge of Microsoft Office and Outlook, the Internet and other relevant software plus other operation of standard office equipment to effectively create documents, reports, and presentations.

Ability to use good judgement and individual discretion in responding to inquiries from constituents.

Self-motivated and committed to continuous improvement.

Must meet the general requirements for employment with Baptist Children's Homes of N.C., Inc.

Essential Duties And Responsibilities

Serves as primary point of administrative contact and liaison with employees and BCH partners while maintaining strict confidentiality of privileged information.

Work with managers and supervisors to prepare all time-tracking activity for hourly employees for Payroll Manager for each pay cycle.

Serve as back up to Payroll Manager.

Support HR Recruiter in the new hire process to ensure a positive new hire experience for the candidate and the hiring manager.

Serve as HR point of contact for job candidates to ensure proper information is gathered and application process is clearly communicated.

Provide clear communication to supervisors/hiring managers regarding the status of job candidates participating in the onboarding hiring process.

Manage the administration and management of new and existing employee background check programs (fingerprint, criminal, credit, MVR) as required including all drug testing procedures.

Prepare Employee Approval Forms and other required paperwork for new hires and employee changes.

Maintain all employee files to ensure compliance with all accreditation and licensing requirements.

Coordinates with Employee Experience Manager to plan employee appreciation events annually.

Assist in maintaining job descriptions, policies and procedures and other HR documents as needed.

Manage BCH staff email distribution lists.

Maintain organization of Human Resources files and documents available to employees on OneDrive.

Monitors progress and completion of assignments to ensure deadlines are met, documents are properly prepared, and impacted staff members are advised.

Completes monthly credit card processing for HR team members.

Schedules HR meetings and trainings as needed.

Prepares HR correspondence as needed.

Orders supplies and processes and distributes mail as needed.

Represents Baptist Children's Homes of NC, Inc. in a professional, positive manner when working with internal staff or outside contacts.

Participates in any training needed to maintain growth of the position and assigned duties.

Respects the cultural and socioeconomic diversity of staff members and children in care and strives to create a positive relationship within BCH.

Participates in the agency's Performance Quality Improvement (PQI) program as needed.

Performs other duties as assigned for the Vice President and COS.

Faith & Mission Alignment (BCH Requirement)

BCH is a Christ-centered organization committed to sharing hope and changing lives, with beliefs rooted in Jesus Christ. Employees are expected to support BCH's mission, purpose, and spiritual emphasis through professional conduct and service.

Professes to be a Christian believer.

Submits an individual Statement of Faith, Acknowledgement, and Pledge as part of employment requirements.

Equipment

Ability to operate standard office machines such as copier, computer, fax, calculator, etc. Ability to work within Outlook, Excel, Word, and Teams software programs.

Language Skills

Ability to read, analyze and interpret general information. Ability to effectively communicate with others, including managers, clients, customers, and the general public.

Contact With Others

Regular contact with colleagues in all departments, as well as with outside individuals and groups; should represent Baptist Children's Homes of NC, Inc. in a positive manner.

Mathematical Skills

Excellent mathematical skills and the ability to use accounting software and 10-key calculator to calculate figures in order to assist with payroll and budgets.

Mental / Visual / Auditory Demand

Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form and ability to draw conclusions. Must be able to talk and hear both in person and on the telephone.

Confidential Data

Complies with agency policies and procedures concerning confidentiality, including payroll, budgeting and HIPAA regulations involving all aspects of personnel information, which if disclosed, would have adverse internal and/or external effect, and could result in termination of employment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit and stand, use hands and fingers, walk, reach with hands and arms, and occasionally lift 15 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job; usual office working conditions.