Facilities Coordinator

Job Description

Job Description

Connect with the Greatest Generation and join us at St. Paul's! You will be able to make a difference in the lives of countless seniors by providing comfort and life-changing experiences every single day. Our team is looking for compassionate, caring and considerate companions to become angels for San Diego's residents and participants in the best years of their lives!

Job Summary: Assists the Facilities function in the timely management and coordination of work orders. Position monitors requested and cycled work to ensure timely release to the appropriate staff utilizing a priority-based process of assignment. Supports departmental clerical activities. Shares responsibility for the coordination of incoming communications, voice, mail, and email requests.

Essential Duties and Responsibilities:

• Review requested work for Maintenance & Housekeeping and assign to appropriate staff

• Review requested work and change customer assignment as needed.

• Assist with Quality Control and Clarity Assurance. Add notes and/or change values to work orders as required. Clarifications, roadblocks, time values.

• Monitors incoming work requests and contacts appropriate Facilities Leadership to discuss repeat requests that have potential risks or hazards.

• Creates work orders for vendor work to track activities related to costs, completion, need for follow-up, and to ensure asset history is maintained.

• Creates work orders for items identified during rounding and internal inspections.

• Reviews completed work orders to verify completeness, identify possible issues, and the need for vendor assistance.

• Routinely reviews requested or Corrective Maintenance work order status to ensure they are on time.

• Communicates with departments to give status updates.

• Runs Preventive Maintenance tasks reports related to regulatory compliance.

• Maintains regulatory compliance manuals ensuring up to date records for audit readiness.

• Ensures weekly Preventive Maintenance work orders generate appropriately related to assignment, and asset detail.

• Ensures unassigned Preventive Maintenance work orders are assigned to staff based on availability and appropriateness.

• Creates new Preventive Maintenance tasks and cycles typically following audits or inspections

• Routinely reviews Preventive Maintenance work order status to ensure they are on time.

• Creates work orders shared by email or verbally.

• Assists with special projects as needed.

Qualifications and Requirements:

• Education: High school graduate or its equivalent.
• Experience: General knowledge of building maintenance operations and terminology is preferred. Must be able to understand basic technical concepts and tasks. Must be able to function independently with minimum guidance and direction. Must have strong computer skills and be able to utilize appropriate application software.

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St. Paul’s Benefits:

• Health, dental, vision, life
• Same day pay available!
• Flexible Vacation Time - 17 days!
• Paid Sick Time
• Education reimbursement - up to $3,000 a year!
• Qualified Public Student Loan Forgiveness (PSLF) employer
• 403(b) with match
• Child care available
• Employee referral bonuses
• Upward mobility!

You Make Us Who We Are!

At St. Paul’s Senior Services, we believe a diverse workforce has driven our history of enriching the lives of senior communities in San Diego, which is why we are committed to cultivating an environment where you feel empowered, supported and respected. By valuing your unique perspective, voice, strengths, experience and background, we aim to foster a culture where you feel included and comfortable being your true self. You matter!

St. Paul's is the leading provider of caring senior services since 1960. We have locations throughout San Diego County including 5 in San Diego (Bankers Hill), 2 in Chula Vista, and 1 in El Cajon. St. Paul's strives to be the most outstanding and innovative senior home and service provider in California. We are dedicated to serving the physical, spiritual and social needs of the elderly and community, fostering a culture of diversity and inclusion within the highest quality facilities, health care and programs consistent with affordable costs.

YOU MUST BE ABLE TO CLEAR FINGERPRINTS THROUGH DOJ AND FBI IN ADDITION TO A DRUG SCREEN CLEARANCE.

To learn more about St. Paul’s Senior Services, please visit

St. Paul’s Senior Services is an Equal Opportunity Employer

Company Description

St. Paul’s is committed to protecting our employees and our seniors from COVID-19. As such, St. Paul’s mandates that all newly hired employees be vaccinated to prevent COVID-19. If you cannot vaccinate due to medical and/or religious reasons, please contact our HR Department.

St. Paul's is the leading provider of caring senior services since 1960. We have locations throughout San Diego County including 5 in San Diego (Bankers Hill), 2 in Chula Vista, and 1 in El Cajon. St. Paul's strives to be the most outstanding and innovative senior home and service provider in California. We are dedicated to serving the physical, spiritual and social needs of the elderly and community, fostering a culture of diversity and inclusion within the highest quality facilities, health care and programs consistent with affordable costs.

Company Description

St. Paul’s is committed to protecting our employees and our seniors from COVID-19. As such, St. Paul’s mandates that all newly hired employees be vaccinated to prevent COVID-19. If you cannot vaccinate due to medical and/or religious reasons, please contact our HR Department.\r\n\r\nSt. Paul's is the leading provider of caring senior services since 1960. We have locations throughout San Diego County including 5 in San Diego (Bankers Hill), 2 in Chula Vista, and 1 in El Cajon. St. Paul's strives to be the most outstanding and innovative senior home and service provider in California. We are dedicated to serving the physical, spiritual and social needs of the elderly and community, fostering a culture of diversity and inclusion within the highest quality facilities, health care and programs consistent with affordable costs.