Facility Coordinator

Description

Clean Harbors in Santa Ana CA is seeking a Receiving Coordinator to join their safety conscious team! This team member is responsible for supporting the day-to-day receiving shipping tracking and administrative operations within the facility. This role works closely with lab transportation and operations teams to ensure accurate data entry waste tracking shipping documentation and inventory management while maintaining a strong commitment to safety and compliance.

This is an excellent position for individuals with strong organizational skills attention to detail and the ability to work in a fast-paced industrial environment.

Work Schedule: Monday-Friday; 8:00 PM - 4:30 AM (3rd Shift)
Overtime opportunities may be based on business needs; however overtime is not guaranteed.

Hourly Wage: $25.00/HR starting pay

• Pay increased to $27.00/HR after 6 months of employment
• 3rd Shift Differential: Additional $1.75/HR for a starting rate of $26.75
• After 6 months 3rd shift employees will earn $28.75/HR including the shift differential
  Why work for Clean Harbors
• Health and Safety is our #1 priority and we live it 3-6-5!
• Competitive pay and benefits
• Comprehensive health benefits coverage after 30 days
• Group 401K with company matching component
• Employee Stock Purchase Plan
• Generous paid time off company paid training and tuition reimbursement
• Positive and safe work environments
• Opportunities for growth and development for all the stages of your career

Responsibilities

Responsibilities

• Coordinate receiving shipping and tracking activities to support facility operations;
• Perform accurate data entry for laboratory transportation drum and bulk waste tracking activities using internal and external systems;
• Maintain electronic and physical records by scanning organizing and filing documentation related to waste tracking storage areas and regulatory requirements.
• Create print and distribute outbound manifests hazardous waste labels shipping paperwork and other required transportation documents;
• Prepare shipping documentation for rejected materials and ensure proper recordkeeping;
• Monitor and maintain trailer inventories shared tracking files and related operational databases;
• Maintain inventory levels of office and operations supplies for assigned areas;
• Partner with Operations Lab Transportation and other departments to ensure accurate documentation and timely processing of shipments;
• Review records and documentation for completeness and accuracy while supporting regulatory compliance requirements;
• Maintain a clean organized and safe work environment in accordance with company housekeeping standards and best management practices;
• Adhere to all OSHA Health & Safety and company policies and procedures;
• Perform additional administrative and operation support duties as assigned;

Qualifications

What does it take to work at Clean Harbors

Required Qualifications

• High School Diploma or equivalent required;
• Minimum 1 year of experience in administrative support data entry logistics coordinator shipping/receiving administration inventory control or a related role;
• Proficient computer skills including Microsoft Office applications (Excel Outlook and Word).
• Strong data entry skills with a high level of accuracy and attention to detail;
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment;
• Strong organizational recordkeeping and document management skills;
• Effective verbal and written communication skills;
• Ability to work independently and collaboratively with cross-functional teams;
• Ability to follow established procedures while maintaining compliance with regulatory and company requirements;
  

Preferred Qualifications

• Experience working in transportation logistics warehouse environmental services manufacturing or industrial environment;
• Experience preparing shipping documents manifests bills of lading or hazardous waste documentation;
• Experience using inventory management ERP or waste documentation;
• Knowledge of DOT EPA RCRA or hazardous waste shipping documentation requirements;
• Experience supporting shipping receiving transportation or laboratory operations;
• Intermediate to advanced Microsoft Excel skills including data tracking and reporting;
  

Physical Requirements

• Frequent computer usage and data entry
• Ability to lift up to 50lbs occasionally
• Ability to climb ladders and climb on/off forklifts
• Frequent standing walking bending and reaching
• Good hand/eye coordination and depth perception required
• Ability to work safely in an industrial environment
  

Clean Harbors is an equal opportunity employer.

Clean Harbors is committed to providing access equal opportunity and reasonable accommodation for individuals with disabilities in employment its services programs and activities. To request reasonable accommodation contact or 1-.

Clean Harbors and its subsidiaries are a Military & Veteran friendly company.

Please be advised that Artificial Intelligence (AI) tools may be used to support certain stages of the recruitment process but are not used as a replacement for human decision making.

Clean Harbors is committed to complying with applicable pay transparency laws and ensuring fair and equitable compensation. The posted salary range reflects the minimum and maximum target for this role. Final compensation may vary based on factors such as location experience skills and business addition to the base salary some roles may be eligible for bonus or incentive compensation and a comprehensive benefits package.

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Required Experience:

IC