Administrative Assistant

Job Description

Job Description

New York Medical Insurance Facility is in need of an experience Administrative Assistant.

Temp to Perm Role

Monday Through Friday HYBRID

9am-5pm

Responsibilities include using Excel and Access, creating complex presentations using PowerPoint, creating charts and graphs using various database information. Other duties include assistance with training class scheduling, ensuring proper classroom setup, creating surveys, and performing general administrative duties such as answering phones, ordering supplies, and making travel arrangements.

The Admin reports to the Senior Manager of Corporate Compliance and provides critical administrative and operational support to ensure the smooth functioning of compliance activities. This role is responsible for maintaining timely and accurate tracking tools, coordinating communications, assisting with documentation needs, and supporting compliance processes across the department. The Corporate Compliance Admin works closely with internal business units to gather information, support investigations, and ensure compliance requirements are met.

 

• Provide general administrative support to the Corporate Compliance team, including scheduling, document preparation, and communication follow ups. 
• Assist with data collection and requests from internal departments and external stakeholders. 
• Support audit preparation activities and maintain organized, secure documentation.
• Process mail merges for biannual Service Verification mailings. 
• Coordinates mailing activities for Corporate Compliance, including preparing and sending request letters, conducting weekly office visits to support incoming mail, and distributing mail to appropriate parties.
• Maintain and regularly update the various Corporate Compliance Trackers, ensuring all information is current and accurate. 
• Supports Corporate Compliance Investigators by tracking due dates for key investigatory activities, monitoring case timeliness, and sending reminders to promote timely completion of case-related tasks. 
• Assist the Senior Manager of Corporate Compliance with populating data in presentations for committee meetings. 
• Input all Medicare compliance activities onto the Compliance Oversight Activities table and ensure all entries are current and complete.
• Assists with Corporate Compliance Work Plan activities, which may include but are not limited to, conducting outbound calls for the provider directory audit and compiling supporting documents.
• Monitors the exclusion screening vendor dashboard to ensure internal departments are completing required reviews in a timely manner; maintains user access by adding, removing and updating users as needed.
• Other duties as assigned or requested.

Skills:

Two years of experience

• 1–3 years of administrative support experience in compliance and/or health plan operations.

• Experience working in a regulated industry (healthcare, insurance, government).

• Familiarity with medical terminology or claim billing concepts is a plus.

• Ability to manage multiple tasks, track deadlines, and maintain organized documentation.

• Experience working with confidential or sensitive information is preferred.

• Proficient skills in Microsoft products, including Excel, Word, Outlook, PowerPoint, Vizio, and SharePoint.

• Excellent ability to manage multiple tasks and work independently.

• Excellent oral, written skills, and organization skills.

• Proficiency in Microsoft Work mail merge functions for large-volume correspondence

Education:

High School Diploma/ GED

• High school diploma. College degree preferred.