19094 - People and Detail Hub Manager - HMP Low Newton

Overview This is an administrative managerial job within an establishment. The job holder will be responsible for managing the administrative processes within the People Hub, ensuring that staff are supported through training, detail and all Human resource processes. Responsibilities and Duties Manage the transactional activity associated with the People Hub and the administrative staff within this area. This includes ensuring the following paperwork is complete, checked, systems updated and ready for onward transmission where applicable: Training / Learning & Development Attendance Management Detail Payment Plus hours Staff availability for escorts Work Life Balance HR – Entry & Exit Processes Staff Engagement SPDR markings NVQ facilitation requests Staff Reward and Recognition Staff Leave Employee Relations Immunisation/First Aid co‑ordination Undertake other administrative management tasks including: Contribute towards the development of local policy, procedures and practice and ensure consistency of application Manage devolved budget in accordance with the financial procedures outlined in the budget delegation Manage the achievement of Service Delivery Indicators (SDIs) and standards within the work area, verifying and signing off documentation as appropriate Attend relevant unit meetings as and when required to provide feedback on good practice examples, to promote awareness for better and more efficient ways of working Analyse and act on data collected by the Hub and produce any relevant reports to show findings Ensure that data entered into local and national systems is accurate and in accordance with agreed timescales Monitor performance of the Hub Draft all external and internal communications on behalf of the Hub Provide Head of Function with management information relating to the relevant area Be responsible for the management of all staff within their area. This includes staff performance, development and annual appraisal through to sickness absence management Act as first point of contact for relevant external stakeholders Act as requisitioner or approver dependant on local policy The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Behaviours Changing and Improving Communicating and Influencing Working Together Managing a Quality Service Making Effective Decisions Leadership Essential Experience Able user of MS Word and MS Excel; information collation and analysis. Working Arrangements The role offers hybrid working arrangements where business need allows, blending working from the base location, different MoJ sites and/or from home. This role must be worked in the UK only. Benefits Annual leave: holiday year runs from 1 March; entitlement calculated on a pro‑rata basis. Bank, public and privilege holidays: 9 days (66 hours 36 minutes) added to annual leave allowance. Pension: choice of two Civil Service pension schemes. Eligibility UK nationals Nationals of the Republic of Ireland Nationals of Commonwealth countries who have the right to work in the UK Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members with settled or pre‑settled status under the European Union Settlement Scheme (EUSS) Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members who have made a valid application for settled or pre‑settled status under the EUSS Individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals and certain family members of Turkish nationals who have accrued the right to work in the Civil Service Reserve List A reserve list may be held for up to 12 months from which further appointments may be made for the same or similar roles. Equal Opportunity The Civil Service Code sets out the standards of behaviour expected of civil servants. #J-18808-Ljbffr Ministry of Justice