Proposal Coordinator

About The Role The Proposals Coordinator is responsible for managing the end-to-end preparation and coordination of quotation, change orders, and ballparks for the respective business segment. This includes initial proposal development as well as updates driven by study design changes, amendments, and change orders. This role ensures that all scientific, operational, and financial inputs are accurately compiled, formatted, and delivered to support timely and competitive client deliverables. The Proposal Coordinator acts as a central point of coordination between Business Development, Client Management and Scientific Evaluators. Additional administrative tasks as assigned. What You’ll Do Here Proposal & Quote Preparation Coordinate the preparation of quotations based on inputs from Scientific Evaluators and Subject Matter Experts (SMEs). Compile and format quote documents using available templates. Ensure consistency, accuracy, and completeness of all quotation materials (Excel costing files, PDFs, and supporting documents). Opportunity Management Create, update, and manage opportunities within internal systems (e.g., Salesforce or equivalent). Maintain accurate records of quote status, documentation, and version control. Move opportunities through defined stages (e.g., “Proposal Complete”) in alignment with process. Quote Updates & Change Management Manage updates to existing quotes resulting from study design changes, protocol amendments, or client-driven revisions. Coordinate and implement change orders, ensuring all scientific and financial impacts are accurately reflected. Collaborate with Scientific Evaluators to reassess scope, assumptions, and pricing as needed. Maintain version control and ensure clear documentation of all revisions and change history requirements. Cross-Functional Coordination Act as the primary liaison between Business Development (BD), Scientific Evaluators, and other Costing teams. Ensure all required inputs (both for initial proposals and subsequent updates) are received, validated, and incorporated. Proactively follow up with internal stakeholders to meet timelines, especially for urgent amendments or change orders. Documentation & Communication Distribute finalized and/or revised quotes (Excel and/or PDF) to BD and other Costing teams with all relevant details. Ensure inclusion of key information such as internal/external assumptions and material cost breakdowns. Maintain organized records of quote documentation for traceability purposes in required folders. Process Compliance & Tracking Follow established workflows and job aids for quotation generation and submission. Track quotation progress using internal tools (e.g., SharePoint tracker or Salesforce) on a daily basis. Ensure adherence to timelines, quality standards, and internal procedures. Continuous Improvement Identify opportunities to improve quotation templates, change order workflows, and coordination processes. Support standardization of amendment and revision practices across the organization. Contribute to improving turnaround times and operational efficiency. Strategic Partnership Following confirmation of strategic account BD assignments, Proposal Coordinators will be assigned to process new quotes and change orders for these accounts. They will also attend regular meetings led by the Strategic Account BD or Partnership Manager to discuss and address feedback on proposals/CO process and format and will document the same in Ask Albert. What You’ll Need To Succeed BA/BS specializing in business or sciences. Minimum of 2 years’ related experience in proposal coordination, project coordination, or similar roles with training in the biotech, pharmaceutical or CRO industry. Experience with assay development, validation, or sample analysis is an asset. Experience working with cross-functional teams and managing multiple deliverables. Microsoft Office’s suite of programs including: Word, Excel, and Internet Explorer. Familiarity with CRM systems (e.g., Salesforce) and document management tools. Ability to read and interpret study documents such protocol, study designs, method SOPs, etc. Strong organizational and project coordination skills. High attention to detail and accuracy in document preparation. Ability to manage multiple conflicting priorities and meet tight deadlines. Excellent verbal and written communication skills. Developed interpersonal skills are required. Brings logical resolutions to conflicting interests and priorities. What We Offer The salary range estimated for this position is $54 556 - $72 741. Please note that salaries vary within the range based on factors including, but not limited to, prior relevant experience, skills, education, certification, location as well as internal equity and market data. Altasciences offers a wide variety of benefits to help our employees live healthy and fulfilling lives both at and outside of work Altasciences offers a wide variety of benefits to help our employees live healthy and fulfilling lives both at and outside of work. Health/Dental/Vision Insurance Plans 401(k)/RRSP with Employer Match Paid Vacation and Holidays Paid Sick and Bereavement Leave Employee Assistance & Telehealth Programs Training & Development Programs Employee Referral Bonus Program Annual Performance Review At Altasciences we all move in unison to assist and work in the discovery, development, and manufacturing of new drug therapies to get them faster to people who need them. No matter your role, we all play an important part and you will have a significant impact on the health and well-being of people across the globe. By living our values of Employee Development, Customer Focus, Quality and Excellence, Respect and Integrity, we look to foster a passionate and collaborative work environment and we are looking for talented and enthusiastic people, like you, to join our growing team! Whether you're a recent college graduate or seeking your next career opportunity, it's time to discover your future at Altasciences. We are better together and together We Are Altasciences. Altasciences is an equal opportunity employer committed to diversity and inclusion. Our goal is to attract, develop and retain highly talented employees from diverse backgrounds, allowing us to benefit from a wide variety of experiences and perspectives. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability or any other protected grounds under applicable legislation. Reasonable accommodations for persons with disabilities during the recruitment process are available upon request. Join us at Altasciences! #J-18808-Ljbffr