Office Coordinator

Job Description

Job Description

Position Overview

We are a small, family-run real estate development and property management company seeking a highly organized and proactive Office Coordinator to support daily operations.

This role is central to maintaining an efficient, well-organized office while providing administrative support to multiple managers and serving as a key point of contact for tenants, vendors, and partners.

The ideal candidate is detail-oriented, adaptable, and capable of managing multiple priorities in a fast-paced, collaborative environment.

Key Responsibilities

Administrative Support

• Provide day-to-day support to multiple managers and team members
• Manage calendars, schedule meetings, coordinate appointments
• Prepare correspondence, reports, and internal documents

Office Operations

• Oversee general office organization and ensure smooth daily operations
• Maintain organized filing systems (digital and physical) with strong attention to detail
• Order supplies and manage vendor relationships

Communication & Front Office

• Answer and direct phone calls in a professional and courteous manner
• Serve as the primary point of contact for tenants, clients, and visitors
• Monitor and respond to general email inquiries

Real Estate Support

• Assist with leasing documentation, applications, and tenant communications
• Coordinate property-related logistics (showings, inspections, maintenance scheduling)
• Help track lease dates, renewals, and key deadlines

Financial & Data Entry Support

• Assist with basic bookkeeping tasks (invoice tracking, rent logs, expense entry)
• Maintain accurate records and databases
• Assist with special projects across property management and development
• Identify opportunities to improve systems and processes within the office
• Help ensure follow-through on key tasks and deadlinges

Qualifications

• 2+ years of administrative or office coordination experience (real estate experience a plus)
• Strong organizational skills and exceptional attention to detail
• Ability to manage multiple priorities and work independently
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office (Work, Excel, Outlook): experience with property management software is a plus
• Professional, reliable, and adaptable

Key Traits for Success

• Highly organized and thorough
• Resourceful and proactive
• Comfortable in a small, team-oriented environment
• Strong interpersonal skills and professionalism
• Willingness to take on a wide range of responsibilities

• Collaborative, team envirnoment
• Opportunity to gain broad exposure to real estate operations, property management, retail and residential leasing and development
• Meaningful role with visibility across the organization

Please submit your resume and a brief letter highlighting your relevant administrative experience and interest in real estate and property management, along with your availability and compensation expectations.